Administrative Assistant II

US: Tryfacta•Silver Spring, MD

2d•Onsite

About The Position

Tryfacta is seeking an Administrative Assistant II for a temporary contract assignment with a client at 12245 Tech Road, Silver Spring, Maryland. The assignment is scheduled for six months, Monday through Friday, from 7:00 a.m. to 3:30 p.m. Under general supervision, the Laboratory Division Administrative Assistant II provides administrative support to the Division Manager and Section Manager. The role handles a range of office support tasks, including confidential information and documents, and works closely with laboratory analytical and support staff to meet client needs.

Requirements

High school diploma or equivalent.
Three years of administrative assistant experience.
Considerable knowledge of contemporary office management methods, techniques, procedures, and practices.
Knowledge of accepted standards and formats for business letters, memoranda, and other documents.
Superior research, project or case management, and administration skills.
Ability to exercise discretion, confidentiality, and judgment regarding sensitive matters.
Intermediate proficiency with Microsoft Office applications, especially Word, Excel, PowerPoint, and Publisher; applicants may be asked to demonstrate proficiency at interview.
Excellent verbal, written, and interpersonal communication skills.
Strong multitasking skills and ability to prioritize projects with stringent timelines and deadlines.
Ability to accurately file and maintain office records.
Ability to prepare routine general correspondence.
Ability to gather facts and manipulate data to develop and compile reports.
Ability to establish and maintain effective working relationships.
Ability to interact professionally and effectively with internal and external customers and deliver superior customer service.
Ability to gain knowledge of good laboratory practices (GLP).
Ability to gain knowledge of WSSC Water Standard Operating Procedures, Quality Assurance Manual, and emergency procedures upon completion of internal Laboratory Division and QA/QC orientation.

Nice To Haves

Some knowledge of theories and practices in chemistry and microbiology pertaining to environmental analyses.

Responsibilities

Receive calls and visitors, screening matters that can be handled by supervisors’ subordinates or other offices.
Maintain the supervisor’s appointment calendar and occasionally make appointments without prior clearance.
Arrange conferences, including space, time, and participants.
Receive and review incoming correspondence, screening out matters that can be handled personally.
Assist with preparation of the annual budget and provide current status reports on the budget and related issues.
Type and edit correspondence, memoranda, reports, and other documents.
Review outgoing correspondence for procedural and grammatical accuracy, policy conformance, and factual correctness.
Compile information and write periodic reports on work-unit activities.
Provide and receive information requiring judgment regarding current and specific work-unit business.
Maintain and update files in accordance with established practices, and maintain a correspondence suspense system.
Prepare payment requests and purchasing requisitions.
Ensure adequate office supplies and equipment inventory for the Division.
Order laboratory supplies online using credit cards, delivery release, and requisition.
Enter data into the Laboratory Information Management System and other laboratory databases.
Make travel and lodging arrangements.
Maintain time and attendance records.
Prepare and process human resources actions.
Perform other related duties as required.