Administrative Assistant

The Arc Lexington • Gloversville, NY

2d

About The Position

The Administrative Assistant helps keep Residential Services organized and running smoothly by supporting Residential leadership and the teams who work alongside People with intellectual and developmental disabilities. The role coordinates meetings, maintains records, prepares documents, and follows through on administrative details that keep programs moving. It also supports incident-reporting documentation and respite services through scheduling, record preparation, and service tracking. The position is full-time, Monday through Friday.

Requirements

• High school diploma or GED.
• At least three years of related experience as a secretary or administrative assistant.
• Proficiency in word processing, data entry, and general computer applications.
• Strong attention to detail and interpersonal skills.
• Ability to manage competing priorities and handle sensitive information confidentially.

Nice To Haves

• Additional education in office administration, secretarial sciences, or business administration.

Responsibilities

• Prepare correspondence, reports, and meeting minutes for Residential leadership.
• Schedule appointments and meetings and follow up on outstanding items.
• Maintain confidential files and review administrative documents, including time sheets, purchase requisitions, leave requests, and travel vouchers.
• Order and track supplies and equipment.
• Communicate with agency departments and outside contacts and help resolve administrative concerns.
• Support incident-reporting documentation.
• Support respite services through scheduling, record preparation, and service tracking.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED