Administrative Assistant

The Salvation Army Central Territory•Omaha, NE

About The Position

This clerical position assists the Corps with clerical and general office procedures. The Administrative Assistant supports administrative operations, maintains records and files, prepares reports, assists with basic accounting and payroll-related tasks, and helps coordinate meetings, events, supplies, and special projects. The position requires effective communication, attention to detail, discretion with confidential information, and the ability to manage multiple tasks and deadlines. Driving is an essential function. The work takes place in a business office setting. Employees are expected not to undermine The Salvation Army’s religious mission.

Requirements

High school diploma or GED.
Six months of related experience.
Ability to work flexibly and manage multiple projects or tasks simultaneously.
Intermediate Microsoft Word and Excel skills.
Ability to access payroll, timekeeping, and personal data through a web-based system.
Administrative skills, including use of standard office equipment, data entry, 10-key, attention to detail, and filing.
Good written and spoken communication skills and ability to maintain effective working relationships.
Demonstrated ability to handle confidential matters.
Must pass all applicable background checks.
Valid driver's license from the state of residence.
Approval through The Salvation Army Fleet Safety Program to drive a Salvation Army or personal vehicle on Salvation Army business.
Successfully complete Safe from Harm training within 30 days of hire.
Physical ability and capacity to speak, hear, and see well; manual dexterity; stand, bend, and reach for extended periods; operate cleaning equipment with hands and fingers; and occasionally lift or move more than 25 pounds.

Responsibilities

Establish and maintain effective working relationships with employees, other agencies, and the public.
Draft written responses and reply to phone or email inquiries, including regularly occurring requests for information.
Establish priorities and meet deadlines as directed.
Handle payroll-related actions when assigned, including time-off requests and timecard approvals.
Keep the Corps management team informed about appointments, office situations, administrative needs, property issues, and needed supplies.
Maintain Corps office files and data in compliance with The Salvation Army systems, including correspondence and financial materials.
Collect and track data and implement statistics as needed.
Ensure required Safe from Harm paperwork complies with The Salvation Army policy and maintain complete, accurate related records.
Prepare required statistical, financial, reimbursement, deposit, and other reports.
Attend assigned committees and meetings; help gather or order items for events; and assist with and attend events.
Track information for assigned special projects, including Christmas efforts and volunteers.
Track and maintain office equipment and order office supplies.
Perform basic Corps accounting functions, including expense reports, reimbursements, and receipts.
Drive as required for an essential function of the position.
Complete other duties as assigned.