Administrative Assistant I

New York Blood Center Enterprises•Rye, NY

About The Position

The Administrative Assistant I performs administrative and office support functions for an assigned operational unit and may support one or more staff. The role serves as an administrative contact and liaison with other offices, individuals, and external constituents, providing assistance to organizational staff and supporting departmental operations.

Requirements

High school diploma or equivalent.
One year of experience providing administrative support or office management.
Any combination of education, training, and experience that provides the knowledge, skills, and experience needed to perform the essential functions of the job.

Responsibilities

Perform administrative duties and office support functions for an assigned operational unit.
Serve as an administrative point of contact and liaison with other offices, individuals, and external constituents.
Provide administrative assistance and support to assigned organizational staff.
Prepare reports and maintain records required by the operational unit.
Compose, edit, and format internal and external correspondence and documents.
Maintain organizational databases by entering updates and generating reports using standard office software.
Respond professionally and promptly to routine inquiries in person, by phone, or electronically.
Coordinate appointments, meetings, and conference room reservations with internal and external stakeholders.
Perform routine office functions, including typing, filing, copying, ordering supplies, and answering telephones.
Establish, maintain, and revise files and organizational records according to established procedures.
Process routine paperwork, including invoices, purchase requests, and payroll-related documentation as needed.
Perform other related duties as assigned to support departmental operations.