Administrative Assistant Jobs

About The Position

Requirements

• High school diploma and work experience directly related to the area of employment; a bachelor's degree may substitute for the related experience.
• One year of experience in a healthcare setting.
• Ability to lift 5 pounds.
• Ability to operate a state vehicle.
• Good written and oral communication skills, attention to detail, flexibility, dependability, and time-management and organizational skills.
• Knowledge of HIPAA and privacy laws and of office management principles, policies, and practices.
• Ability to plan, organize, and prioritize work activity and exercise judgment.
• Ability to work with limited supervision and support from the immediate supervisor.
• Ability to pass CPR and Managing Agitation in the Psychiatric Setting (MAPS) certification.

Nice To Haves

• Bilingual ability in English and Spanish or another language.

Responsibilities

• Process medical records requests promptly and in compliance with BHDD policies, including audit, patient, legal, and clinical requests.
• Maintain up-to-date patient files by accurately adding required documentation to the electronic record import section.
• Prepare and index legacy paper charts for formal archiving and storage.
• Provide administrative clinical support, including patient registration, front desk reception coverage, and notary services.
• Prepare patients receiving medical services by accurately taking and recording vital signs, including blood pressure, height, and weight.
• Manage supplies, the office lobby, office keys and security, and opening and closing duties.
• Track and verify patient prior authorizations and self-pay payments and ensure timely processing.
• Participate actively in required supervision meetings, staff trainings, and agency assemblies.
• Demonstrate effective interpersonal communication and appreciation of individual and group differences.
• Follow Corporate Compliance, Risk Management, and DOFS policies and complete documentation according to BHDD and QA standards.

Benefits

• Health, dental, vision, long-term disability, and life insurance for employees, spouses, and children.
• 15 days of annual (vacation) leave per year.
• 15 days of sick leave per year.
• 13 paid holidays.
• Paid parental leave.
• S.C. Deferred Compensation Program.
• Retirement benefit choices: State Retirement Plan (SCRS) or State Optional Retirement Program (State ORP); enrollment in one plan is required for FTE employees.