Administrative Assistant II

Benchmark Electronics • Mesa, AZ

1d • Onsite

About The Position

Provides general administrative and clerical support to department leaders and team members in an office environment. The role assists with routine correspondence, basic report preparation, scheduling, and record maintenance, carrying out assigned tasks professionally, attentively, and in accordance with established procedures. The position is based in Mesa, Arizona, and works Shift 1 on a Monday–Friday schedule from 8:00 a.m. to 5:00 p.m. It is a safety-sensitive role and may involve access to controlled information or technology covered by U.S. export control laws.

Requirements

• High school diploma or equivalent.
• 1–3 years of progressively responsible administrative experience in a corporate or professional office environment.
• Basic written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to follow instructions, procedures, and priorities set by others.
• Ability to manage routine tasks in a fast-paced office environment.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Professional demeanor and ability to interact courteously with employees, visitors, and vendors.
• Ability to handle confidential information appropriately and refer issues beyond the role's scope to management.
• Willingness to learn, accept feedback, and support team goals.

Nice To Haves

• Associate’s degree or coursework in business administration or a related field.
• Familiarity with PowerPoint.

Responsibilities

• Provide routine administrative support, including basic word processing, spreadsheet updates, filing, and preparation of standard reports or presentation materials.
• Serve as a department point of contact by responding to routine inquiries and directing questions to appropriate staff or leaders.
• Provide reception or front-desk coverage and greet visitors professionally and courteously.
• Coordinate basic travel arrangements and events as directed, including domestic bookings, calendar entries, and expense submission support.
• Assist with collecting and entering departmental time records according to established guidelines and timelines.
• Maintain electronic and physical departmental filing systems so documents are organized, accurate, and easy to retrieve.
• Support meetings and department activities by scheduling rooms, preparing materials, and taking notes or tracking simple action items when requested.
• Perform data entry and basic spreadsheet updates to support departmental tracking and reporting.
• Maintain a clean and organized work area and follow workplace safety and professionalism standards.
• Handle routine departmental information appropriately and escalate sensitive matters to management as needed.
• Provide backup administrative support to other team members when workloads require.
• Participate in training and follow standard work processes and continuous improvement practices.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED