Administrative Assistant

Native Energy Solutions•Albuquerque, NM

About The Position

The Administrative Assistant supports field ticket review, operations, payroll, and timekeeping. Responsibilities include overseeing the daily field ticket review and approval process; ensuring tickets are accurate, complete, correctly coded, and meet customer documentation requirements; and coordinating with field employees to resolve missing or incorrect documentation. The role also monitors employee hours and time-entry compliance, maintains hour trackers, follows up on missing timesheets and field tickets, assists with payroll processing and deadlines, and ensures payroll documentation is accurate and complete. Training starts part-time, with the possibility of moving to full-time at 40 hours per week. The full-time schedule is stated to take effect on 1/4/27. The position is performed in an office or remote work environment and requires one week of training in Casper, Wyoming.

Requirements

Strong attention to detail and ability to identify missing, incomplete, or incorrect information.
Strong organizational and time-management skills, including the ability to manage multiple deadlines.
Proficiency with Microsoft Excel, Outlook, Teams, and other Microsoft Office applications.
Comfort working with electronic timekeeping, field-ticketing, payroll, or ERP systems.
Ability to accurately enter, review, and maintain employee hours, job information, cost codes, and supporting documentation.
Ability to maintain confidential employee, payroll, and customer information.
Strong written and verbal communication skills.
Ability to professionally follow up with employees and supervisors regarding missing documentation or corrections.
Ability to work independently while coordinating closely with project managers, field personnel, payroll, accounting, and administrative staff.

Nice To Haves

Administrative, payroll, timekeeping, project support, or field operations experience.

Responsibilities

Oversee daily field ticket review and approval processes.
Ensure field tickets are accurate, complete, correctly coded, and satisfy customer documentation requirements.
Work with field employees to resolve missing or incorrect documentation.
Monitor employee hours and time-entry compliance.
Review and maintain hour trackers.
Follow up on missing timesheets and field tickets.
Assist with payroll processing and deadline compliance.
Ensure payroll documentation is accurate and complete.