Administrative Assistant - Douglas ESD

Douglas Education Service District•Roseburg, OR

1d•Onsite

About The Position

Douglas Education Service District is seeking a highly motivated, detail-oriented, computer-proficient Administrative Assistant for its Early Intervention/Early Childhood Special Education department. The position provides administrative support for department programs through clerical work, communication, and recordkeeping while positively representing the program. The schedule is 200 days per year, five days per week, eight hours per day, beginning immediately. The stated starting salary is $21.52–$27.72 per hour. The role may require a flexible schedule and travel to school locations in the Douglas ESD service area.

Requirements

High school diploma or equivalent.
Ability to work efficiently with attention to detail.
Ability to work a flexible schedule and travel to and from school locations in the Douglas ESD service area.

Nice To Haves

At least two years of office work experience is preferred.
Computer proficiency.

Responsibilities

Review documentation for accuracy pertaining to IFSPs to support SPR&I compliance.
Understand and process billing for Medicaid purposes.
Provide front reception coverage by greeting guests and answering phones as needed and requested.
Provide administrative assistance to the program director or coordinator and coordinate clerical assistance when assigned, including scheduling travel arrangements.
Maintain awareness of department, program, district, and school calendars.
Coordinate department meetings, programs, or events by communicating, arranging, and organizing components as directed.
Participate on committees or teams and attend meetings as requested; represent the department manager at in-person, online, or phone-based meetings when needed.
Prepare correspondence, reports, minutes, and memoranda in the appropriate format, following established departmental procedures and functions.
Develop marketing materials and distribute flyers and other promotional materials.
Design, research, write, and edit newsletters.
Apply agency rules, policies, and procedures when working with internal and external customers.
Manage and track department credit cards and travel reimbursements.
Perform bookkeeping, budget management, and account classification tasks, including processing and tracking purchase orders, managing budget account codes, and tracking costs.
Assist with tracking and monitoring grants, contracts, and subcontracts, and maintain related records and reports.
Index and file correspondence, reports, and other department or program materials.
Receive and distribute mail, supplies, and other materials for the department or program.
Operate standard office equipment, including computers, printers, copiers, fax machines, mail machines, and scanners.
Use appropriate software efficiently and effectively to complete department or program work.
Complete department-specific projects and tasks as directed by a supervisor.
Perform other duties as assigned.