Administrative Assistant

Optimus Property Management • Los Angeles, CA

1d • Onsite

About The Position

Optimus Property Management, Inc., a real estate investment and property management company based in Century City, California, is seeking an Administrative Assistant to support daily office operations across its administrative, property management, and accounting teams. Working alongside the lead administrator, the role helps keep the corporate office running smoothly through front desk coverage, shipment handling, tenant notices, property transitions, and expense coding. The ideal candidate is organized, reliable, detail-oriented, comfortable handling varied tasks in a fast-paced environment, and committed to follow-through.

This is a full-time, non-exempt, on-site position. The salary range is $22 to $25.

Requirements

• High school diploma or equivalent required.
• At least 1 year of administrative, office, or front desk experience preferred.
• Proficiency in Microsoft Office Suite.
• Comfort learning new software, including AI tools, to work more efficiently.
• Strong organizational skills and attention to detail.
• Professional, friendly phone and in-person manner.
• Ability to manage multiple priorities and shift between tasks throughout the day.
• Valid California driver’s license, reliable transportation, and current auto insurance for local errands.
• Ability to lift up to 20 pounds, with or without reasonable accommodation.
• Must be authorized to work in the United States.

Nice To Haves

• Associate’s or bachelor’s degree.
• Property management or real estate office experience.
• Experience with DocuSign or RingCentral.

Responsibilities

• Provide administrative support to the Principal and executive team.
• Answer calls, route inquiries, manage messages, and cover front desk duties as needed, including opening and closing the office.
• Prepare documents for DocuSign, coordinate notaries, order office supplies, and manage incoming shipments and deliveries.
• Handle office errands, including mail, package returns, event food pickups, and confidential shredding services.
• Assist with property transitions, tenant welcome packages, tenant notices, and related administrative tasks.
• Prepare and distribute tenant notices, post Three-Day Notices, and process rent registrations and certificates of confirmation.
• Process incoming rent checks.
• Collect receipts and code American Express charges.
• Save and organize loan statements in OneDrive using company naming standards and AI tools.
• Complete ad hoc projects as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED