Administrative Assistant Jobs

About The Position

Requirements

• High school diploma or GED.
• More than two years of executive administration experience.
• Proficiency with Microsoft Word, PowerPoint, and Excel.
• Excellent organizational skills and attention to detail.
• Ability to operate and troubleshoot general office equipment.
• Excellent communication skills and fluency in reading, writing, and understanding English.
• Typing speed of at least 45 words per minute with accuracy.
• Ability to push, pull, and lift up to 10 pounds.
• Essential hearing and near-vision acuity.

Responsibilities

• Provide administrative support to the Director, Assistant Director, and other leadership members in the assigned department.
• Greet and assist internal and external visitors by phone or in person.
• Respond, when requested, to patients, family members, vendors, or internal employees on behalf of the assigned Director.
• Manage calendars, mail, expense reports, and documents requiring review or proofreading before distribution.
• Coordinate department meetings, individual staff meetings, and webinars.
• Serve as a scribe in assigned meetings and compile, prepare, and distribute notes.
• Prepare PowerPoint presentations and spreadsheet analytics as assigned.
• Manage purchase order requests, invoice payments, and supply orders.
• May serve as timekeeper by maintaining the department's UKG Time and Attendance System.
• Ensure department office equipment is operational, troubleshooting issues or initiating repairs or purchase orders as needed.
• Perform other duties as assigned by the department.