Administrative Assistant

BAE Systems•Tucson, AZ

About The Position

BAE Systems Countermeasure and Electronic Attack Solutions (CEMA) is seeking an administrative assistant to support the Electronic Attack Solutions Contractor Logistics Support (CLS) team in Tucson, Arizona. The role provides direct support to the CLS team, supports both the BAE Systems facility in Tucson and the team at Davis-Monthan Air Force Base, and reports to the CLS Site Lead. It offers an opportunity to support the Compass Call Program and the team's logistics and sustainment support mission. The Administrative Assistant provides high-level administrative support to multiple leaders, using technical and analytical skills to improve efficiency and effectiveness. The position requires independent judgment, discretion, strong communication, and coordination with leaders, team members, stakeholders, and cross-functional groups. Responsibilities include managing schedules and travel, preparing reports and presentations, coordinating meetings and events, maintaining sensitive information, and recommending process improvements. The position is covered by the McNamara-O'Hara Service Contract Act. Its wage range is determined by the Department of Labor on a contract-by-contract basis. Regular employees scheduled to work at least 20 hours per week are offered benefits including health, dental, and vision insurance; health savings accounts; a 401(k) plan; disability coverage; life and accident insurance; paid time off and holidays; and other leave and employee programs.

Requirements

High school diploma or equivalent.
At least 2 years of experience in administrative support; defense or aerospace industry experience is preferred.
Advanced technical skills in MS Office, including Word, Excel, PowerPoint, and Outlook.
Ability to work independently, think critically, and provide strategic support to senior leaders.
Excellent written and verbal communication skills, including the ability to prepare complex reports and presentations.
Strong analytical and problem-solving skills, including the ability to analyze data and make recommendations.
Strong organizational and attention-to-detail skills, with the ability to prioritize tasks and manage multiple projects.
Experience working in a fast-paced, agile team environment and collaborating with cross-functional groups and individuals.
Self-starting and self-closing abilities, with a positive attitude and enthusiasm.
Proactive and adaptable approach, focused on effective working relationships and a positive work environment.
Ability to maintain confidentiality and handle sensitive information with discretion.

Nice To Haves

Expertise in database management, data analysis, and visualization tools.
Experience with project management software and tools.
Certification for administrative professionals, such as CAP or OM.
Familiarity with defense and aerospace industry protocols, procedures, and regulations.

Responsibilities

Provide administrative support to multiple leaders, including calendar management, travel coordination, meeting scheduling and support, and expense reporting.
Develop and implement administrative processes and procedures to improve business operations and productivity.
Create complex reports, presentations, and correspondence, including data analysis and visualization.
Act as a liaison between leaders, teams, and stakeholders to support communication and coordination.
Manage confidential and sensitive information with discretion and professionalism.
Coordinate and execute events, meetings, and conferences, both on- and off-site.
Use collaboration tools such as MS Teams and SharePoint to support team communication and collaboration.
Maintain advanced proficiency in MS Office and other software applications.
Analyze and recommend process improvements and implement changes to improve efficiency and effectiveness.
Collaborate with cross-functional teams and provide administrative support and guidance as needed.