Assistant, Administrative

Archdiocese of St. Louis•Chesterfield, MO

About The Position

Ascension Catholic Church is seeking a dedicated, organized, and mission-driven Administrative Assistant to support the daily operations of its Catholic school. The role is essential to efficient school office operations and helps maintain a welcoming, professional, and supportive environment for students, families, faculty, staff, and visitors. The Administrative Assistant serves as a key point of contact for the school community. The position coordinates administrative functions, maintains accurate student records, supports daily school operations, and helps ensure students and families receive courteous and responsive assistance. Through professionalism, hospitality, and a spirit of service, the role contributes to a positive school culture rooted in Catholic values, faith formation, academic excellence, and student development.

Requirements

High school diploma or equivalent required.
Strong organizational skills and attention to detail, including the ability to maintain accurate records and manage multiple responsibilities.
Excellent verbal and written communication skills and the ability to interact professionally with students, families, faculty, staff, and visitors.
Proficiency with computers, office software, email, word processing, spreadsheets, and basic data entry.
Ability to multitask, prioritize competing demands, and adapt to changing needs in a busy school environment.
Dependability, discretion, professionalism, and sound judgment when handling sensitive information.
Ability to collaborate with school leadership, faculty, staff, and families while managing assigned responsibilities independently.
Commitment to the mission, values, and principles of Catholic education.
Willingness to follow school safety procedures, confidentiality requirements, and applicable child protection policies.

Nice To Haves

An associate degree or relevant administrative training.
Previous administrative, office, or school-based experience.

Responsibilities

Provide daily administrative and clerical support for efficient school office operations.
Greet and assist students, families, visitors, and staff with professionalism, courtesy, and hospitality.
Manage incoming telephone calls, emails, correspondence, and inquiries, directing requests to appropriate personnel.
Maintain accurate student records, attendance information, files, and required school documentation.
Prepare, format, and distribute reports, letters, forms, school publications, and other administrative materials.
Perform data entry and routine recordkeeping, keeping information accurate, current, and organized.
Support scheduling, calendar coordination, meetings, appointments, and other administrative arrangements.
Help prepare and distribute school communications, announcements, notices, and informational materials.
Provide timely information to students, families, faculty, and staff, and direct questions to appropriate school personnel.
Assist with student dismissals, daily routines, and other operational needs according to established procedures.
Provide administrative support for school programs, events, activities, and special projects.
Assist with health room needs and student-related administrative matters in accordance with school policies, safety procedures, and confidentiality requirements.
Communicate relevant student information to authorized personnel as appropriate to assigned responsibilities.
Help maintain a safe, orderly, organized, and welcoming school office environment.
Respond to student, family, and staff needs with patience, sound judgment, and a commitment to student well-being.
Follow procedures for student supervision, attendance, dismissals, visitor access, and other school safety responsibilities.
Monitor and maintain office supplies, materials, equipment, and general office organization.
Provide clerical and administrative assistance to school leadership, faculty, and staff.
Prepare materials, organize documentation, and coordinate logistical needs for meetings, programs, and school activities.
Maintain organized filing systems and support efficient administrative processes.
Handle confidential student, family, personnel, and school information with discretion, professionalism, and care.
Follow school policies, procedures, safety requirements, and applicable child protection guidelines.
Demonstrate professionalism, dependability, initiative, and sound judgment in interactions.
Support a positive, collaborative, mission-aligned school culture rooted in Catholic values, respect, compassion, integrity, and service.
Model hospitality and help foster a welcoming environment for all members of the school community.
Perform other duties as assigned to support effective school operations.