Administrative Assistant-Projects

Dave Steel Company•Asheville, NC

About The Position

Dave Steel Company, Inc. is seeking a highly organized, detail-oriented Administrative Assistant to support its Project Management team. The role helps projects run smoothly by coordinating documentation, maintaining project records, tracking deadlines, and providing day-to-day administrative support. The ideal candidate is proactive, dependable, comfortable in a fast-paced environment, able to manage multiple priorities, and communicates effectively with internal teams, customers, and vendors.

Requirements

High school diploma or equivalent required.
Minimum 2–3 years of administrative experience.
Proficiency in Microsoft Office, particularly Excel, Word, Outlook, and Teams.
Strong organizational skills and excellent attention to detail.
Ability to manage multiple tasks and changing priorities.
Excellent written and verbal communication skills.
Ability to work independently while supporting a team environment.
Strong problem-solving skills and willingness to take initiative.

Nice To Haves

Additional education or administrative training.
Experience with project management software or document control systems.
Familiarity with construction drawings, RFIs, submittals, and change orders.

Responsibilities

Provide daily administrative support to Project Managers and the Projects Department.
Assist with tracking project milestones, deadlines, and deliverables.
Coordinate meetings, prepare agendas, and document meeting notes and action items.
Follow up with internal departments and external contacts to ensure timely completion of assigned tasks.
Assist with preparing project reports, spreadsheets, correspondence, and presentations.
Maintain accurate project records, including contracts, drawings, specifications, change orders, and other project-related documents.
Assist in tracking Requests for Information (RFIs), submittals, approvals, and revisions.
Ensure project documentation is properly organized and accessible to appropriate team members.
Support the distribution of updated drawings and project information.
Serve as an administrative point of contact for Project Managers, customers, vendors, and internal departments.
Assist with scheduling meetings, conference calls, and project-related activities.
Monitor outstanding requests and follow up as needed.
Maintain confidentiality of company, employee, and customer information.
Perform other administrative duties as assigned.