Administrative Assistant

The Arc Lexington • City of Gloversville, NY

4d

About The Position

The Administrative Assistant helps keep Residential Services organized and running smoothly by supporting Residential leadership and coordinating the administrative details that keep programs moving. The role includes preparing correspondence, reports, and meeting minutes; scheduling appointments and meetings; maintaining confidential files; reviewing administrative documents; coordinating supplies and equipment; communicating with agency departments and outside contacts; and supporting incident-reporting documentation and respite services through scheduling, record preparation, and service tracking. The work helps Residential teams focus on supporting people with intellectual and developmental disabilities to lead meaningful lives.

Requirements

• High school diploma or GED.
• At least three years of related experience as a secretary or administrative assistant.
• Proficiency in word processing, data entry, and general computer applications.
• Strong attention to detail and interpersonal skills.
• Ability to manage competing priorities while handling sensitive information confidentially.

Nice To Haves

• Additional education in office administration, secretarial sciences, or business administration.

Responsibilities

• Prepare correspondence, reports, and meeting minutes for Residential leadership.
• Schedule appointments and meetings and follow up on outstanding items.
• Maintain confidential files and review time sheets, purchase requisitions, leave requests, and travel vouchers.
• Order and track supplies and equipment.
• Communicate with agency departments and outside contacts and help resolve administrative concerns.
• Support incident-reporting documentation.
• Support respite services through scheduling, record preparation, and service tracking.

Benefits

• Full-time, Monday–Friday schedule.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED