Administrative Assistant Jobs

About The Position

Requirements

• High School Diploma or equivalent from an accredited institution
• Two or more years in an administrative support role in a professional office environment
• Advanced knowledge of Microsoft Office
• Strong Excel experience
• Budgetary and invoice coding experience
• Excellent Customer service skills
• Strong attention to detail and follow-through skills in a fast-paced environment

Nice To Haves

• Bachelor's degree preferred
• Coupa experience preferred

Responsibilities

• Respond to tenant questions and requests via phone, email, and ticketing system
• Maintain calendars and coordinate meetings and special events for multiple teams
• Code invoices
• Assist with projects as assigned by Property Manager, Engineering Manager, and Property Accountant
• Provide great customer service in a dynamic, fast-paced environment
• Manage Conference Room reservation book
• Creates purchase order requests for facilities related expenses and projects
• Verify, approve, and file COIs for vendors
• Update LOB, Vendor and Staff Contact lists
• Maintain office systems, phones, filing, supply orders, and general office organization
• Assist with LOB Requests
• Help coordinated in-house and outside vendor services related to the facilities operations; this includes but is not limited to, janitorial, pest control, lamping, carpentry, and maintenance contractors
• As requested, compose various documents such as agreements, correspondence, interoffice memos, reports, charts, and tables
• Uploads documents, including invoices, certificates of insurance, to SharePoint
• Screens incoming calls, handles all routine matters and forwards only those calls requiring the attention of the next level of management

Benefits

• comprehensive training
• competitive compensation
• robust benefits
• generous vacation packages