Executive Administrative Assistant

Altera•San Jose, CA

3d•$91,200 - $125,400•Onsite

About The Position

The Executive Administrative Assistant is a trusted partner to the Chief Information Officer (CIO) and members of the IT leadership team. This highly visible role supports a growing organization by managing complex calendars, coordinating priorities, facilitating communication, and ensuring seamless execution of day-to-day operations. The role calls for sound judgment, exceptional organizational skills, discretion, and a proactive approach to anticipating needs and solving problems. This is an onsite position based in the San Jose office, with attendance required five days per week. It is a non-exempt hourly position with a stated Bay Area pay range of $91,200–$125,400 USD equivalent. Incentive opportunities reward employees based on individual and company performance. Applicants must be eligible for any required U.S. export authorizations; immigration sponsorship is not provided. Artificial intelligence is used to screen, assess, or select applicants.

Requirements

10+ years of experience supporting senior executives in a complex, fast-paced corporate environment.
Proven experience supporting C-level executives and leadership teams.
Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, and collaboration tools such as Microsoft Teams and SharePoint.
Exceptional organizational and prioritization skills, with the ability to manage multiple competing demands.
Strong executive presence, communication skills, and business acumen.
Professional, resourceful, and proactive approach, with a strong sense of ownership and accountability.
Ability to exercise excellent judgment and maintain strict confidentiality.
Must be eligible for any required U.S. export authorizations.

Responsibilities

Provide executive support to the CIO and members of the IT leadership team.
Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
Coordinate between executives, employees, business partners, and external stakeholders.
Anticipate needs, stay ahead of priorities, and proactively address administrative and operational challenges.
Organize information, track deliverables, and coordinate follow-through on leadership team initiatives and key actions.
Plan and coordinate team meetings, leadership offsites, events, and other organizational activities.
Prepare presentations, reports, meeting materials, and other business documents.
Process and reconcile executive expenses in accordance with company policies.
Handle sensitive and confidential information with professionalism, discretion, and sound judgment.