Administrative Assistant

Goodworks Unlimited•Georgetown, KY

4d•$19 - $21

About The Position

Windsor Gardens is seeking an administrative assistant to join its Georgetown assisted living and memory care community, which serves 43 assisted living residents and 18 memory care residents. The role supports administrative operations, residents, visitors, and staff. The ideal candidate is high-energy, highly organized, attentive to detail, and able to communicate effectively in writing and verbally. The administrative assistant handles reception and secretarial duties, payroll-related tasks, debit expenditure coding, and updates to the Goodworks Accounting system. The position also supports hiring and onboarding paperwork, employee-file compliance, tours for prospective residents and families, and supervision and coverage of evening and weekend receptionists. Additional duties may include assisting with activities or dining room coverage and other tasks assigned by the Executive Director.

Requirements

High school diploma.
One to two years of experience as an administrative assistant, secretary, or receptionist preferred.
Strong organizational, communication, and time-management skills.
Proven ability to work in a fast-paced environment.
Positive, high-energy attitude.
Resourcefulness, creativity, and problem-solving skills.
Familiarity with office equipment such as printers, fax machines, and projectors.
Proficiency in Microsoft Office, especially Excel and PowerPoint.
Ability to communicate effectively in writing and verbally.
Attention to detail.

Nice To Haves

One to two years of experience as an administrative assistant, secretary, or receptionist.

Responsibilities

Perform secretarial and receptionist duties.
Answer the phone professionally on behalf of Windsor Gardens.
Complete payroll and associated tasks in a timely manner.
Greet guests and visitors courteously.
Track debit expenditures and code them appropriately.
Keep the Goodworks Accounting system up to date.
Give tours to prospective residents and their families.
Perform secretarial duties for residents within the scope required by the state.
Hire, train, and supervise evening and weekend receptionists, and cover call-ins as necessary.
Complete new-hire paperwork and background checks and submit them to the Payroll department in a timely manner.
Ensure employee files are up to date and ready for state inspection.
Respect HIPAA laws and maintain confidentiality.
Assist with activities when the activity director is absent.
Assist in the dining room as needed when staffing is short.
Ensure someone is available to answer the phone when away from the desk.
Perform other duties deemed necessary by the Executive Director.