Administrative Assistant 3 – Graduate Student Association

Nevada System of Higher Education • Reno, NV

3d

About The Position

The University of Nevada, Reno is recruiting a part-time Administrative Assistant 3 for the Graduate Student Association. This position is contingent upon funding and does not provide layoff rights. The Administrative Assistant serves as a key operational and administrative support professional and the primary front-office contact for graduate students, faculty, staff, and external partners. The role supports departmental operations, financial administration, human resources processes, program coordination, and event management, helping deliver services, programs, scholarships, travel grants, and other initiatives that support graduate student success and engagement.

Under the direction of the Director of Graduate Student Services, the position independently coordinates a wide range of administrative functions, maintains compliance with university, NSHE, state, and federal regulations, and provides information about graduate student programs, funding, and services. The role calls for strong organization, attention to detail, sound judgment, customer service expertise, and the ability to manage multiple priorities in a dynamic environment. The schedule is 25 hours per week.

Requirements

• High school graduation or equivalent education and three years of progressively responsible relevant work experience, including experience in one or more of the following: maintaining complex records and files; public/customer relations involving explanation of detailed policies, regulations, and requirements; preparing and processing financial and statistical documents such as payroll, travel, claims, and budgeting forms; or assisting staff and management with projects and activities.
• Alternatively, one year of experience as an Administrative Assistant II in Nevada State service, or an equivalent combination of education and experience.
• Strong organizational skills, attention to detail, sound judgment, customer service expertise, and ability to manage multiple priorities.

Nice To Haves

• Extensive administrative, customer service, and operational support experience in professional office and higher education environments, including coordination of schedules, meetings, events, and day-to-day office functions.
• Knowledge of financial and business operations, including financial transactions, account reconciliation, budget support, purchasing, travel administration, payroll, scholarships, grants, awards, and other funding initiatives.
• Ability to interpret and apply policies, procedures, regulations, and compliance requirements, including FERPA, university financial practices, student services operations, and institutional guidelines, while maintaining confidentiality and sound judgment.
• Demonstrated ability to manage multiple priorities, solve problems, improve processes, and work independently with attention to detail, accuracy, and accountability.
• Excellent verbal and written communication skills and ability to collaborate with diverse populations, including students, faculty, staff, external partners, and underrepresented communities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and enterprise systems such as Workday, PeopleSoft, Canvas/WebCampus, Lounge, or similar platforms.
• Experience with program communications, social media management, student engagement initiatives, workshops, conferences, and special events.

Responsibilities

• Provide administrative support for daily office operations.
• Monitor departmental budgets, process financial transactions, reconcile accounts, administer purchasing activities, and generate financial reports.
• Coordinate travel arrangements, expense reimbursements, purchasing card transactions, and budget-related activities in compliance with university policies.
• Support recruitment, onboarding, hiring, payroll, and personnel-related processes.
• Coordinate departmental meetings, maintain calendars, prepare meeting documentation, and manage office communications.
• Administer graduate student programs, including travel grants, the regalia initiative, scholarships, awards, and free printing programs.
• Maintain databases, records, mailing lists, and departmental communications platforms.
• Provide guidance regarding university policies, procedures, and available resources while maintaining confidentiality and professionalism.

Benefits

• Enrollment in the Public Employees’ Retirement System of Nevada (PERS) upon hire.
• Health insurance options, including dental and vision.
• Life insurance and annual and sick leave.
• Optional annual or semester memberships at the E. L. Wiegand Fitness Center, including spouse/domestic partner membership options.
• Mountain EAP counseling and advising services for employees and eligible dependents.
• Classified Staff Grants-In-Aid Benefit.
• Classified Employee Family Opportunity Program for eligible spouses, domestic partners, and dependents.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED