Administrative Assistant Jobs

About The Position

Requirements

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
• Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program.
• Requires the ability to travel.

Nice To Haves

• Two (2) years of professional experience effectively communicating in written and oral formats and coordinating the day-to-day activities that lead to greater efficiencies and effectiveness within a large public or private organization.
• Two (2) years of professional experience working for a public or private organization, in a social or human services field, maintaining confidentiality and handling sensitive information with professionalism.
• Two (2) years of professional experience meeting deadlines with strong attention to detail while multi-tasking multiple projects.
• Two (2) years of professional experience developing and maintaining professional working relationships with staff, customers, vendors and public and encouraging respect for those of other cultures and backgrounds.
• Two (2) years of professional experience conducting special projects which include evaluating existing and proposed programs, policies, and procedures for a public or private organization.
• Two (2) years of experience researching issues and concerns, preparing reports and presentations, and developing correspondence to staff, customers, public, and/or internal and external stakeholders.

Responsibilities

• Serves as administrative support to the Bureau of Engagement and Support Services Bureau Chief.
• Coordinates day-to-day activities of the Bureau.
• Coordinates special projects of a complex and confidential nature involving office operations.
• Performs administrative functions for the Bureau Chief.
• Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.

Benefits

• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick days annually (Sick days carry over from year to year)
• 10-25 days of Paid Vacation time annually - (10 days in year one of employment)
• Benefit time modified for part-time, 12-hour, & non-standard work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)