Administrative Assistant - Business & Legal Affairs (Stand-Up Comedy)
About The Position
Netflix is seeking a proactive, resourceful Administrative Assistant based in New York, NY to support the Original Stand-Up Comedy and Scripted Series Business & Legal Affairs teams. The role works directly with directors and their direct reports and partners with other assistants supporting the broader Business & Legal Affairs team. It is suited to someone who works independently, stays organized and attentive to detail, and is curious about the entertainment space. The position supports day-to-day team operations, including calendar and travel coordination, meeting preparation, project tracking, document organization, office management for a team of approximately nine, and planning team events and offsites. It also involves onboarding new team members, using AI tools to improve efficiency, and handling sensitive information with discretion.
Requirements
- Experience as an administrative or executive assistant; experience supporting multiple people at once is preferred.
- Proficiency with Google Suite, Microsoft Office, Slack, and Airtable in a business environment.
- Independence and sound judgment, including knowing when to handle matters directly and when to escalate.
- Strong follow-through, ownership of work, tracking open items, and closing the loop without prompting.
- Excellent verbal and written communication and a friendly, professional presence.
- Strong organizational and time-management skills, with the ability to prioritize and adapt as circumstances change.
- A track record of discretion with confidential and sensitive information.
- A collaborative, positive attitude and willingness to help where needed.
- Comfort using AI tools efficiently, sound judgment about what information is appropriate to share, and a habit of reviewing outputs before relying on them.
Nice To Haves
- Experience working with global teams.
- Interest in entertainment and comedy, or a background in a legal or business affairs setting.
Responsibilities
- Manage busy calendars and schedule internal and external meetings and calls across bi-coastal teams and, at times, internationally.
- Maintain accurate project status charts and trackers, including in Airtable.
- Upload and organize documents in Watson and help maintain agreement files.
- Serve as the New York office point of contact and help with office management needs for a team of approximately nine.
- Build relationships with assistants and stakeholders across the Business & Legal Affairs team and connect teams across coasts.
- Coordinate domestic and international travel and process expense reports accurately and on time.
- Prepare agendas and materials for team syncs and meetings, and circulate notes and action items.
- Plan and coordinate team events and offsites, including venues, vendors, and logistics.
- Use generative AI tools to find efficiencies and automate routine work.
- Onboard new team members and help maintain team onboarding materials.
- Handle confidential and sensitive information with complete discretion.
Benefits
- Health plans
- Mental health support
- 401(k) retirement plan with employer match
- Stock option program
- Disability programs
- Health savings and flexible spending accounts
- Family-forming benefits
- Life and serious injury benefits
- Paid leave of absence programs
- For full-time hourly employees, 35 days annually of paid time off for vacation, holidays, and sick time
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
