Legal Administrative Assistant - Business

Polsinelli•Denver, CO

1d•Onsite

About The Position

Polsinelli is seeking a Legal Administrative Assistant for the Business department in its Denver office. The position provides comprehensive administrative support to multiple attorneys and contributes to the day-to-day organization and operation of the Practice Group. The role is fully onsite.

Requirements

At least 5 years of relevant experience in a law firm.
Very strong interpersonal skills and the ability to build relationships with management and staff.
Expert-level written and verbal communication skills.
Demonstrated active problem-solving approaches and strong decision-making capability.
Ability to be an effective team player and work independently.
Ability to handle confidential information with discretion, adapt to competing demands, and provide a high level of customer/client service and responsiveness.
Forward-looking approach, including actively seeking opportunities and proposing solutions.
Proficiency with Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint), particularly Outlook.
Willingness to learn new technologies and systems.

Nice To Haves

Previous experience in business or securities law.
Experience with Interaction, iManage, Chrome River, InTapp, DocuSign, and Internet search engines.

Responsibilities

Manage attorneys’ busy calendars; schedule meetings and conference calls; reserve conference rooms; and prepare materials.
Organize, prioritize, and perform multiple administrative tasks with meticulous attention to detail.
Manage electronic and physical files, maintain organized matter files, and assist with document filing and records management.
Open new matters, manage client intake, and draft and finalize engagement letters.
Assist with client billing and related administrative reporting, including reviewing billing estimates, coordinating edits, and supporting timely completion of billing.
Prepare and submit attorney expense reports and assist with reimbursement and other administrative documentation.
Coordinate attorney travel arrangements, including transportation, lodging, itineraries, visiting attorney office reservations, and related scheduling.