Legal Administrative Assistant - Business
About The Position
Polsinelli is seeking a candidate to immediately fill a Legal Administrative Assistant position in the Business department in our Denver office. This role is fully onsite. At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment, and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!
Requirements
- Successful candidates for this position must possess 5+ years of relevant experience in a law firm.
- Very strong interpersonal skills and the ability to build relationships with management and staff.
- Expert level written and verbal communications skills.
- Demonstrated active approaches to problem-solving with strong decision-making capability.
- Highly resourceful team-player with the ability to be extremely effective independently.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
- Forward looking thinker, who actively seeks opportunities and proposes solutions.
- Proficient in working with the Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), particularly Outlook.
- New technology/systems may be introduced from time-to-time, and so the candidates must be willing to learn.
Nice To Haves
- Previous experience in business or securities law preferred.
- Experience working with the following programs is beneficial: Interaction, iManage, Chrome River, InTapp, DocuSign, and Internet search engines.
Responsibilities
- Provide comprehensive administrative support to multiple attorneys and play an important role in the day-to-day organization and operation of the Practice Group.
- Responsible for a broad variety of administrative tasks including managing extremely busy calendars, scheduling meetings, coordinating conference calls, reserving conference rooms, preparing materials, and demonstrating strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with meticulous attention to detail.
- Manage electronic and physical files, including maintaining organized matter files and assisting with document filing and records management.
- Open new matters and manage client intake; draft and finalize engagement letters.
- Assist with client billing and related administrative reporting, including reviewing billing estimates, coordinating edits, and supporting timely completion of the billing process.
- Prepare and submit attorney expense reports and assist with other reimbursement and administrative documentation.
- Coordinate attorney travel arrangements, including transportation, lodging, itineraries, reserving visiting attorney offices, and related scheduling.
Benefits
- Paid time off
- sick time off
- a referral program
- medical insurance and benefits
- dental insurance
- vision insurance
- life insurance
- AD&D insurance
- ID Theft insurance
- long-term disability benefits
- short-term disability benefits
- Parking/Transit reimbursement (varies depending on location)
- 401(k) benefits
- employee assistance benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
