Legal Administrative Assistant
About The Position
MG+M The Law Firm (MG+M) is seeking two Legal Administrative Assistants to support our attorneys and paralegals in our California offices. One position is for the Irvine office with a Hybrid Schedule, and the other is for an Irvine, Los Angeles, Walnut Creek, or San Francisco office, also with a Hybrid Schedule. MG+M is a nationally renowned litigation law firm concentrating on complex civil matters, with expertise in toxic tort, complex product liability, local government, general liability, and commercial litigation. The firm emphasizes a unified team approach, integrating efforts with clients to advance their interests and deliver optimal results at the best possible value.
Requirements
- Minimum of a high school diploma required.
- Minimum of five (5) years of experience as litigation administrative assistant.
- Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel, DropBox), Lexis Nexis/File & Serve Xpress, Odyssey, PACER, ECF, iManage, or other comparable document management system, CompuLaw.
- Strong communication, customer service, and interpersonal skills.
- Highly organized, detail-oriented, and able to manage multiple priorities.
- Dependable, self-motivated, and capable of working independently and as part of a team.
- Collaborative and committed to supporting colleagues and client needs.
- Ability to thrive in a fast-paced, deadline-drive environment.
- Strong problem-solving skills and sound judgment.
- Consistently punctual with reliable attendance and adherence to firm policies and procedures.
Nice To Haves
- College degree is preferred, but not required.
- Aderant and File Site knowledge is a plus.
Responsibilities
- Provide administrative and secretarial support to assigned attorneys/paralegals.
- Format briefs, pleadings, and correspondence, producing Table of Contents, Table of Authorities and other legal documents.
- Prepare shells for attorneys in the preparation for all motions, discovery, and trial documents.
- File legal documents with state and federal courts (e-filing knowledge is a must).
- Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
- Update and maintain client files in a timely manner.
- Maintain attorney and senior leadership calendars through Outlook, including scheduling appointments and arranging travel.
- Coordinate mediations, court appearances, conferences, speaking engagements, client events and leadership meetings.
- Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detail-oriented.
- Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
- Assist in the timely submission of conflict checks.
- Prepare for trial as needed by assisting paralegals and attorneys.
- Prepare agendas, presentation materials, proposals, correspondence, reports, and marketing materials.
- Handle confidential client, attorney, and firm information with a high degree of discretion.
- Support client relations, sponsorships, and professional memberships.
- Assist with special projects, strategic initiatives and other operational priorities as assigned.
Benefits
- medical
- dental
- vision
- life
- disability
- 401(k)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
