Administrative Coordinator, Corporate Legal Affairs

NBCUniversal•New York, NY

2d•Hybrid

About The Position

Reporting to and primarily supporting the General Counsel, Corporate Legal Affairs, Operations & Technology, the Administrative Coordinator provides proactive executive and operational support to the General Counsel’s office and serves as a central point of coordination for the Corporate Legal Affairs organization. The role advances leadership priorities and departmental effectiveness through executive office management, onboarding, recruiting coordination, internal communications, and coordination of leadership meetings, team events, and department initiatives. The position currently follows a hybrid schedule and requires working from NBCUniversal’s New York, NY office at least four days per week. The company may change in-office requirements. The role is eligible for company-sponsored benefits, including medical, dental, and vision insurance, a 401(k), paid leave, tuition reimbursement, discounts, and other perks. The salary range is $60,000–$75,000.

Requirements

At least 2 years of administrative, executive, or operational support experience.
Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Ability to manage competing demands with sound judgment and a high level of responsiveness.
Exceptional organizational, written communication, and interpersonal skills.

Nice To Haves

Experience supporting a senior executive, preferably in a legal, corporate, technology, or media environment.
Bachelor’s degree.
Experience in a corporate legal department, law firm, or professional services environment.
Experience coordinating onboarding, recruiting logistics, internal communications, or team events.
Ability to coordinate across stakeholders at multiple levels and functions.
Proactive judgment and the ability to anticipate needs and act without detailed direction.
Excellent attention to detail and consistent follow-through.
Collegial, collaborative, and service-oriented approach.

Responsibilities

Serve as the first point of contact for the General Counsel’s office, triaging incoming requests and sequencing competing priorities.
Manage a complex calendar across time zones, prioritize competing requests, and resolve scheduling conflicts with executives and assistants across the company.
Prepare agendas, briefing materials, and presentations for leadership meetings and key stakeholder discussions.
Track leadership action items and commitments, coordinate follow-up with responsible stakeholders, and escalate delays or issues as appropriate.
Coordinate department initiatives and special projects by maintaining timelines, organizing meetings, monitoring deliverables, and preparing status updates for leadership.
Arrange domestic and international travel and maintain detailed itineraries.
Manage expense reports, purchase requests, invoices, reimbursements, and related records for the General Counsel’s office in accordance with company policies.
Coordinate Corporate Legal Affairs leadership meetings, department meetings, offsites, town halls, and team events.
Draft and distribute internal communications for Corporate Legal Affairs leadership, and maintain organizational charts, distribution lists, and team pages.
Coordinate onboarding for new hires and internal transfers, including equipment, systems access, and orientation scheduling.
Coordinate interview scheduling and recruiting logistics in partnership with Human Resources and hiring managers.
Support team engagement and recognition activities, and coordinate with Human Resources, Finance, and other corporate functions on departmental activities and operational matters.
Handle privileged and confidential information with discretion and communicate professionally with senior executives, attorneys, and vendors.