Administrative Assistant II

Roswell Park Comprehensive Cancer Center

4d•$56,025 - $71,201

About The Position

The Department of Immunology seeks an Administrative Assistant II to support graduate faculty and students in a graduate program serving 25 predoctoral students. The role supports teaching faculty with lecture and exam preparation, classroom scheduling, student dissertation logistics, guest-speaker arrangements, tuition payments to UB, travel arrangements and reimbursements, and liaison work with faculty, students, and ancillary departments. The position maintains detailed student records, requiring meticulous attention to detail, and provides cross-coverage for other departmental administrative team members as assigned. It requires initiative and the ability to anticipate needs. This is a grant-funded position. Compliance with funding requirements, including time and effort reporting and grant and contract deliverables, is required. The listed annual salary range is $56,025–$71,201; the posting states that the role includes a comprehensive benefits package, without detailing specific benefits. Actual compensation may vary based on qualifications, skills, and experience.

Requirements

Associate’s degree and the equivalent of four years of full-time secretarial or related experience; or a high school diploma or high school equivalency diploma and the equivalent of five years of full-time secretarial or related experience.
Required degrees must be from an accredited college or university or one recognized by Roswell Park Comprehensive Cancer Center as following acceptable educational practices.
Meticulous attention to detail, initiative, and the ability to anticipate needs.

Nice To Haves

Bachelor’s degree.
Experience in a higher-education environment supporting multiple stakeholders.
Records management and/or project management experience.
Advanced experience with Microsoft 365, including Excel, Word, PowerPoint, and Teams.
Willingness and ability to adapt to new technology.
Previous knowledge of PubMed, MyNCBI, and grant submissions; helpful but not required.

Responsibilities

Support teaching faculty with preparation for student lectures and exams.
Schedule classrooms.
Assist with student dissertations, including handling details for guest speakers.
Process tuition payments to UB.
Assist with travel arrangements and reimbursements.
Act as a liaison for faculty, students, and ancillary departments as needed.
Maintain a database of detailed student records.
Provide cross-coverage for other members of the department's administrative team as assigned.
Comply with grant-funding requirements, including time and effort reporting and grant and contract deliverables.