Administrative Assistant - Clinic

Fresenius Medical Care•Westlake, OH

1d•Onsite

About The Position

The Administrative Assistant provides general clerical support and office services for the department and its management at an outpatient dialysis clinic in Westlake, Ohio. The role handles correspondence and reports, scheduling and calendar maintenance, filing and databases, visitor reception, routine office tasks, and administrative support for management. Additional responsibilities may focus on one or more departments or locations, and other duties or projects may be assigned by the direct supervisor.

Requirements

High school diploma required.
1–2 years of related experience.
Knowledge of office procedures required.
Proficiency in Microsoft Office applications; experience with Word and Excel is needed.
Good interpersonal and communication skills required.
Pleasant telephone manner.

Nice To Haves

Previous experience in an administrative support role in a medical office is a plus.

Responsibilities

Prepare business correspondence, memorandums, informational packages, training materials, and reports.
Assist with scheduling and maintain calendars and daily schedules.
Maintain departmental tracking logs.
Greet visitors and direct them to the appropriate location or person.
Establish and maintain filing systems and basic databases as applicable.
Perform routine office duties such as filing, copying, and scanning.
Provide clerical support to management staff, including scheduling meetings, routing phone calls, and taking messages.
Record meeting minutes and provide resulting documents as necessary.
Sort and distribute mail.
Maintain inventory of necessary office forms and supplies.
Escalate issues to a supervisor for resolution when necessary.
Assist with projects assigned by the direct supervisor and perform other duties as assigned.
Perform additional responsibilities that may focus on one or more departments or locations, as applicable.