Administrative Assistant

Corewell Health • Grand Rapids, MI

4d • Hybrid

About The Position

The Administrative Assistant provides executive-level support to director-level leadership and helps ensure the smooth and efficient operation of administrative functions. The role uses standard office technology and productivity software, including Microsoft Word, Excel, and Outlook, and requires strong typing and keyboarding skills. It calls for excellent multitasking, proactive problem-solving, and the ability to meet deadlines in a fast-paced environment.

Responsibilities include managing calendars, preparing reports and correspondence, organizing meetings, and maintaining accurate records. The position is on-site at least three days per week and requires a dependable, professional presence to manage competing priorities and build trust and credibility with the leadership team. The role is full-time, scheduled Monday through Friday, 8:30 a.m. to 5 p.m., with 40 weekly hours.

Requirements

• Associate’s degree or equivalent in business, office administration, secretarial science, or a related field.
• Three years of relevant secretarial or administrative support experience.

Nice To Haves

• Bachelor’s degree in a related field.

Responsibilities

• Use appropriate technology and software to improve department efficiency, including editing timekeeping records, managing SharePoint pages, and processing invoices.
• Greet and communicate with callers, visitors, and others in accordance with organizational core values and hospitality standards; answer telephones, take messages, welcome visitors, and provide or relay information.
• Follow established confidentiality policies and use problem-solving and marketing skills in a high-visibility role.
• Compose original correspondence and prepare and distribute meeting agendas, minutes, and supplementary materials.
• Update websites with minutes, meeting information, board members, and related content.
• Coordinate office duties such as sorting and distributing mail, copying, filing, faxing, completing forms, and ordering and maintaining equipment and supplies.
• Schedule meetings and appointments and manage directors’ calendars, exercising independent judgment on priorities and rescheduling and initiating communications and activities to support an efficient calendar.
• Arrange meetings and travel as needed.
• Collect, compile, and prepare data for analysis and develop systems to facilitate data tracking.
• Maintain accountability for completing assigned projects.
• Protect sensitive information, data, and communications to preserve privacy and organizational confidentiality.

Benefits

• Comprehensive benefits package intended to support financial, health, and work/life balance goals.
• On-demand pay program powered by Payactiv.
• Discounts directory with deals on restaurants, phone plans, spas, and other items.
• Optional identity theft protection and home and auto insurance.
• Traditional and Roth retirement options with service contribution and matching savings.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree