Executive Administrative Assistant
About The Position
Responsible for performing varied administrative duties and designated administrative functions for an assigned executive. The role maintains a close, highly responsive relationship with the day-to-day activities of the assigned function and works independently under general supervision and guidance. It requires consistent strict confidentiality to protect records, documents, and information concerning executive plans and decisions that affect Company operations. The assistant relieves the executive of designated administrative details, exercises judgment, and makes decisions within the scope of authority. Typically reports to executives in salary grade 14 and above.
Requirements
- High school graduate or equivalent education and/or experience.
- At least 5 years of diversified, thorough experience gained from work in various areas within the organization or similar administrative experience.
- Computer/PC competency.
- Experience using general administrative office procedures and practices.
Nice To Haves
- Some college and/or office administrator training.
Responsibilities
- Stay informed about Company policies and practices related to the executive office and make administrative decisions within the limits of approved programs.
- Relay messages and instructions to subordinates as requested and follow up on pending matters, including requests for information or proposals for action.
- Answer inquiries; screen telephone calls, visitors, and incoming mail; direct technical inquiries to appropriate personnel; and respond to questions and provide information as required.
- Compile and prepare correspondence and reports from general instructions, use independent judgment, and follow through on assigned projects.
- Inspect papers, Company documents, and calculations for accuracy and consistency of information flowing through the executive office.
- Establish and maintain document retrieval systems.
- Plan appointments, meetings, and travel arrangements, and maintain an accurate calendar.
- Maintain strict confidentiality of executive plans, decisions, records, and related information.
Benefits
- A comprehensive benefits package intended to support and enhance employee well-being.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
