Executive Administrative Assistant
About The Position
The Executive Administrative Assistant serves as a trusted strategic partner, providing high-level administrative and operational support in a fast-paced, dynamic environment. As an individual contributor in the Administration & Secretarial function, this role manages complex executive priorities, anticipates business needs, and maximizes executive productivity to support organizational objectives. The position supports the VP Controller and VP Treasurer and is hybrid, with listed locations in Raynham, Massachusetts; Palm Beach Gardens, Florida; Raritan, New Jersey; and West Chester, Pennsylvania. Johnson & Johnson has announced plans to separate its Orthopaedics business as a standalone company operating as DePuy Synthes. The separation is anticipated to be completed within 18 to 24 months, subject to legal requirements, consultations, approvals, and other customary conditions. Following the transaction, the person in this role is anticipated to become a DePuy Synthes employee, with employment governed by DePuy Synthes processes, programs, policies, and benefit plans.
Requirements
- A minimum of a high school diploma.
- At least 6 years of administrative or similar experience, including significant experience supporting Vice Presidents, senior executives, or executive leadership teams.
- Expertise managing complex calendars and competing priorities in a fast-paced environment, with strong organizational and time-management skills and flexibility in responding to changing business needs.
- Ability to anticipate needs, solve problems proactively, and execute independently with minimal direction and a solution-oriented mindset.
- Excellent interpersonal, communication, and relationship-building skills, including the ability to interact confidently with senior leaders and stakeholders.
- Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
- Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel.
- Demonstrate Johnson & Johnson’s Leadership Imperatives and Credo to internal and external stakeholders.
Nice To Haves
- An associate’s degree is preferred.
Responsibilities
- Manage a complex, dynamic executive calendar, balance competing priorities and strategic business needs, proactively resolve scheduling conflicts, and adapt to urgent requests and changing demands.
- Coordinate assignments and guide administrative team members to ensure accurate, timely, high-quality deliverables; provide feedback to executive leaders within the Administration & Secretarial function.
- Serve as the primary liaison between the Vice President, senior leaders, employees, business partners, external contacts, and vendors; build collaborative relationships, communicate professionally, and prioritize executive-related inquiries for action, response, or referral.
- Process data and prepare meeting materials, correspondence, presentations, and other documentation in a variety of formats.
- Coordinate leadership meetings, off-sites, business reviews, and other high-profile events.
- Handle highly sensitive and confidential information with discretion, professionalism, and integrity.
- Coordinate domestic and international travel arrangements, meeting logistics, and expense reporting.
- Support special projects, process improvements, and initiatives that enhance executive and organizational effectiveness.
Benefits
- Eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)), subject to plan terms.
- Vacation: 120 hours per calendar year, subject to policy terms and date of hire.
- Sick time: 40 hours per calendar year, with specified state-based amounts for Colorado and Washington residents.
- Holiday pay, including floating holidays: 13 days per calendar year.
- Work, Personal and Family Time: up to 40 hours per calendar year.
- Parental Leave: 480 hours within one year of the birth, adoption, or foster care of a child.
- Bereavement Leave: 240 hours for an immediate family member and 40 hours for an extended family member per calendar year.
- Caregiver Leave: 80 hours in a 52-week rolling period.
- Volunteer Leave: 32 hours per calendar year.
- Military Spouse Time-Off: 80 hours per calendar year.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
