III (Alexandria)

Dominion Energy•Alexandria, VA

1d•$38,200 - $68,600•Onsite

About The Position

Under general supervision, provides high-level clerical and administrative or secretarial support to management and a department or staff. Duties include answering and screening telephone calls; scheduling appointments and meetings; processing mail and faxes; composing correspondence; collecting, compiling, and analyzing information and data; performing higher-level calculations and analyses; investigating questionable areas and making administrative decisions; maintaining office supplies and department files; entering data and updating departmental databases; and, as needed, processing expense reports and invoices, supporting budget tracking, handling confidential records, and arranging travel. The role exercises considerable discretion, may guide less experienced office support staff, and provides typing and word-processing support. Regularly uses word-processing, spreadsheet, graphics, and presentation software. The posting describes three levels. Administrative Assistant I requires 0–2 years of directly related experience and basic office and software skills. Administrative Assistant II requires 3 or more years of directly related experience, proficient office and software skills, knowledge of company policies and procedures, some clerical or administrative experience, and understanding of SAP. Administrative Assistant III requires 5 or more years of extensive clerical or administrative experience, strong judgment, planning, and organizational skills, in-depth knowledge of company policies and procedures, and proficiency in SAP. The role is based in an office environment 76–100% of the time and may require travel up to 25%.

Requirements

High school graduate or GED; equivalency is not accepted in lieu of the required degree.
Administrative Assistant I: 0–2 years of directly related experience.
Administrative Assistant I: ability to collect, compile, and analyze information and data; basic understanding of computerized and standard office equipment; basic word-processing, spreadsheet, graphics, and presentation software skills; oral and written communication skills.
Administrative Assistant II: 3 or more years of directly related experience; ability to collect, compile, and analyze information and data; good oral and written communication skills; proficient operation of computerized and standard office equipment; proficient use of word-processing, spreadsheet, graphics, and presentation software; understanding of company policies and procedures; some clerical or administrative experience; understanding of SAP.
Administrative Assistant III: 5 or more years of extensive clerical or administrative experience; ability to collect, compile, and analyze information and data; strong oral and written communication skills; initiative and ability to exercise judgment and discretion; strong computerized and standard office equipment skills; excellent word-processing, spreadsheet, graphics, and presentation software skills; in-depth knowledge of company policies, practices, and procedures; strong planning and organizational skills; proficiency in SAP.
The company cannot transfer or sponsor a work visa or employment authorization for this position.

Responsibilities

Provide clerical and administrative or secretarial support to management, a department, or staff.
Answer and screen telephone calls; schedule appointments and meetings; and process mail and faxes.
Initiate and compose correspondence.
Collect, compile, and analyze information and data; perform higher-level calculations and analyses; investigate questionable areas; and make administrative decisions.
Maintain and update office supplies, department files, and departmental informational databases; perform data entry.
As needed, process expense reports and invoices, provide budget-tracking support, handle confidential records and information, and arrange travel.
Provide typing and word-processing support.
May provide guidance and assistance to less experienced office support staff.
Regularly use word-processing, spreadsheet, graphics, and presentation software.