APS Requirements & Capabilities Executive Administrative Assistant
About The Position
The Executive Administrative Assistant supports the Advanced Products and Solutions (APS) business, directly supporting the APS Requirements & Capabilities (R&C) Executive and the broader APS R&C team. This role works onsite in the Executive Suite in McKinney, Texas, and reports to the APS R&C Executive. It provides daily business administration and coordination, including preparing presentations and reports, arranging classified and unclassified meetings, tracking expenses, arranging domestic and international travel, managing calendars, coordinating with other functions and businesses, and interfacing with external customers and suppliers. The role also performs special projects as required. The successful candidate manages administrative tasks to promote efficient department operations, understands the business area's workflow, and prioritizes effectively. The role calls for fostering a collaborative environment while balancing the needs of internal staff and external business partners. Excellent judgment and discretion are essential when interacting with others and handling information. The ideal candidate is professional, organized, able to multitask, and has strong written and verbal communication skills.
Requirements
- Typically requires an AA/AS degree or other two-year post-high-school training, plus at least 6 years of relevant administrative assistance experience, including at least 1 year in the Aerospace and Defense or Military industries.
- Experience managing multiple calendars and arranging time and logistics in domestic and international settings.
- Experience interacting with and supporting executive- or senior-level leadership.
- Experience with calendar management, including planning and organizing schedules and events.
- Experience with Microsoft Office products, including Outlook, Word, Excel, and PowerPoint.
- U.S. citizenship is required because only U.S. citizens are authorized to access information under this program or contract.
Nice To Haves
- Experience proactively managing work products and anticipating needs, requirements, and actions.
- Demonstrated efficiency in using personal computers.
- Customer service skills, in person and by phone, with a professional, positive, and collaborative attitude.
- Experience handling confidential and non-routine information.
Responsibilities
- Assist with preparing internal weekly and monthly management reports and presentations, ensuring on-time delivery.
- Attend meetings, capture actions, and maintain action lists to ensure follow-up.
- Coordinate meeting materials and schedules for classified and unclassified meetings.
- Arrange domestic and international travel and prepare expense reports.
- Interface with senior-level internal and external customers.
- Manage calendars and coordinate meeting schedules and logistics with internal and external customers.
- Develop and maintain effective working relationships and communication channels with other executive assistants.
- Support onsite activities and classified program visits.
- Perform special projects as required.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Short-term disability
- Long-term disability
- 401(k) match
- Flexible spending accounts
- Flexible work schedules
- Employee assistance program
- Employee Scholar Program
- Parental leave
- Paid time off
- Holidays
- Annual short-term and/or long-term incentive compensation programs may be available, depending on position level and collective-bargaining coverage.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
