Administrative Assistant Jobs in Reno, TX

About The Position

Requirements

• High school diploma or General Education Diploma and two years of clerical-field work experience, or an equivalent combination of training, education, and work experience demonstrating the ability to perform the duties.
• Type at least 40 words per minute.
• Demonstrate 60 percent proficiency in grammar, spelling, and math.
• Obtain an Arizona Notary Public Commission certificate within six months of hire.
• Upon recommendation for hire, complete a criminal background check and National FBI fingerprint check to determine suitability for employment, including a 39-month driving record.
• May be required to possess and maintain a valid driver's license, with no DUIs or major traffic citations within the last three years.
• If required to drive program vehicles, meet the Tohono O'odham Nation tribal employer's insurance requirements to receive a driver's permit.
• Depending on department needs, may be required to demonstrate fluency in both Tohono O'odham and English as a condition of employment.
• Knowledge of Tohono O'odham culture, customs, and traditions.
• Knowledge of applicable federal, state, and tribal laws, regulations, and requirements.
• Knowledge of business writing, spelling, grammar, and punctuation.
• Knowledge of records management and basic accounting procedures.
• Skill in operating word-processing, spreadsheet, and database software.
• Skill in coordinating multiple schedules, meetings, and events.
• Skill in providing superior customer service to internal and external customers.
• Ability to communicate efficiently and effectively verbally and in writing.
• Ability to multitask in a fast-paced work environment.
• Ability to establish and maintain positive and effective working relationships with employees and the public.
• Ability to maintain privileged and confidential information.
• Ability to work independently and meet strict timelines.
• Ability to work extended hours and various work schedules.
• Ability to type, enter data, and verify information for accuracy.
• Ability to travel within the interior and exterior boundaries of the Tohono O'odham Nation.

Responsibilities

• Create correspondence, reports, minutes, agendas, and memos from drafts, recordings, or verbal instructions.
• Photocopy, collate, and distribute documents.
• Prepare outgoing correspondence, including emails, faxes, and memos.
• Create spreadsheets and enter information into databases to meet reporting requirements.
• Maintain office supply and equipment inventory, perform minor maintenance and repairs, and arrange equipment maintenance and repair.
• Receive, log, sort, and distribute incoming and outgoing correspondence.
• Perform receptionist duties, greet and direct visitors, take and convey phone messages, and provide information to employees and the public.
• Review and verify forms for completeness under established policies and procedures.
• Maintain individual and departmental calendars and appointments, and coordinate and arrange meetings.
• Obtain travel information, make travel arrangements under established policies and procedures, and prepare required documents for approval.
• Assist with time and attendance software and ensure timely submission of time records.
• Perform other job-related duties as assigned and contribute to a team effort.