Administrative Assistant | Scottsdale, AZ

IMEG•Scottsdale, AZ

3d•Onsite

About The Position

IMEG is hiring an Administrative Assistant in Scottsdale, Arizona, to provide administrative support for assigned engineering teams and complete day-to-day administrative tasks. The role uses and reviews IMEG standard document templates, supports engineering specifications, and helps coordinate day-to-day office activities. The Administrative Assistant works within the team's monetary budget and collaborates with cross-functional teams to support project goals and client expectations. The position is full-time and in office. The team’s work spans education and industrial projects, with an active portfolio that also includes higher education, hospitality, healthcare, telecom and utility, tribal and government, and mixed commercial projects. Its work includes multidisciplinary MEP coordination, construction-administration support, and projects involving fire protection, technology, energy modeling, labs, cleanrooms, central plants, public and tribal facilities, hotels, senior living, and infrastructure upgrades. IMEG is a 100% employee-owned corporation. The company describes opportunities for professional development and career advancement and offers a comprehensive benefits package. Employment sponsorship is not available.

Requirements

High School Diploma or GED required.
Ability to multi-task.
Ability to work with staff of all levels.
Strong communication and organizational skills.
Proficient in MS Office Suite, including Word, Excel, and Outlook.
Strong customer service orientation and ability to exhibit and maintain a positive attitude.
Able to work as a team player and on one's own initiative.
Self-motivated and flexible.

Nice To Haves

One year of experience with engineering administration preferred.
Associate degree preferred.

Responsibilities

Follow and promote IMEG Standards.
Assist the assigned team and other teams as needed.
Maintain confidentiality of project, client, corporate, and employee matters.
Work with engineering specifications for all applicable disciplines.
Attend and actively contribute to group meetings.
Answer phones as needed.
Arrange meetings and travel as needed for the team or office.
Handle incoming and outgoing mail and shipping as needed.
Use and review IMEG standard document templates.
Support engineering specifications and day-to-day office coordination.
Work within the team's monetary budget and collaborate with cross-functional teams to help meet project goals and client expectations.

Benefits

Employee ownership through an ESOP, fully vested at all times, with a 3% to 6% company contribution and year-end profit sharing.
Six paid holidays and three additional floating holidays.
Medical, dental, and vision coverage starting on the first day of employment.
Preventive care covered at 100%.
$50 per month wellness credit.
Calm subscription.
Professional development programs and opportunities for career advancement.
Tuition reimbursement assistance.
Life insurance enrollment available on the first day of employment.
Flexible schedule.
Dress for Your Day flexibility.