Administrative Assistant | Scottsdale, AZ

IMEG Consultants•Scottsdale, AZ

2d•Onsite

About The Position

IMEG is hiring an Administrative Assistant in Scottsdale, Arizona, to provide administrative support to assigned engineering teams and complete day-to-day administrative tasks. The role uses and reviews IMEG standard document templates, works within the team's monetary budget, and collaborates with cross-functional teams to help meet project goals and client expectations. It also supports engineering specifications and day-to-day office coordination. The position is full-time and in office. The team works across education, industrial, higher education, hospitality, healthcare, telecom and utility, tribal and government, and mixed commercial projects. Its work includes multidisciplinary MEP coordination, construction-administration support, and recurring fire protection, technology, and energy-modeling involvement. IMEG is a 100% employee-owned corporation. The company describes its culture as people-centered and offers professional development programs and opportunities for career advancement.

Requirements

High school diploma or GED required.
Ability to multitask.
Ability to work with staff at all levels.
Strong communication and organizational skills.
Proficiency in MS Office Suite, including Word, Excel, and Outlook.
Strong customer service orientation and ability to maintain a positive attitude.
Ability to work as part of a team and independently on one's own initiative.
Self-motivated and flexible.

Nice To Haves

One year of experience in engineering administration preferred.
Associate degree preferred.

Responsibilities

Follow and promote IMEG Standards.
Assist the assigned team and other teams as needed.
Maintain confidentiality of project, client, corporate, and employee matters.
Work with engineering specifications for all applicable disciplines.
Attend and actively contribute to group meetings.
Answer phones as needed.
Arrange meetings and travel as needed for the team or office.
Handle incoming and outgoing mail and shipping as needed.
Use and review IMEG standard document templates.
Work within the team's monetary budget and collaborate with cross-functional teams to help meet project goals and client expectations.
Support day-to-day office coordination.

Benefits

Employee ownership through an ESOP, fully vested at all times, with a 3% to 6% company contribution and year-end profit sharing.
Generous time off, including 6 paid holidays and 3 additional floating holidays.
Medical, dental, and vision coverage starting on the first day of employment; preventive care covered at 100%.
$50 monthly wellness credit and a Calm subscription.
Professional development programs and opportunities for career advancement.
PE, SE, and other license exam preparation and support.
Tuition reimbursement assistance.
Life insurance enrollment available on the first day of employment.
Flexible schedule.
Dress for Your Day flexibility.