ADMINISTRATIVE ASSISTANT (FULL TIME)
About The Position
The Administrative Assistant provides clerical functions and administrative support for food service programs. The role supports management and daily operations by handling communications, maintaining confidential records, assisting with staffing, entering sales and meal data, reconciling deposits and vendor statements, processing invoices, and supporting financial reporting and reimbursement claims. The position is based at Canteen, 2305 Daniels Street, Madison, Wisconsin. It is full time, Monday through Friday, with hours that may vary; further schedule details are provided during the interview.
Requirements
- Previous administrative and catering experience is preferred.
Nice To Haves
- Previous administrative experience.
- Previous catering experience.
Responsibilities
- Answer telephones and direct inquiries professionally and in a client-centric manner.
- Maintain confidential personnel files.
- Assist management staff in preparing confidential employment and labor relations documents, including proposed disciplinary notices.
- Assist with staffing, including finding staff when employees call out on short notice.
- Maintain effective working relationships with co-workers, school personnel, administrators, students’ parents, and the Supervisor.
- Complete and maintain accurate, up-to-date records of students eligible for free and reduced-price lunches, if applicable.
- Enter weekly cash sales and meal counts using a computer.
- Perform daily bank deposit reconciliation.
- Process vendor invoices for payment, check calculations and item prices against bid specifications, and identify pricing discrepancies.
- Perform monthly vendor statement reconciliation.
- Prepare the monthly state claim form for reimbursement.
- Assist in preparing end-of-month financial reports.
- Attend in-service and/or safety meetings as required.
- Maintain a clean and safe work environment and perform the job safely.
- Perform other duties as assigned.
Benefits
- Retirement Plan
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Voluntary benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
- Medical insurance
- Dental insurance
- Vision insurance
- Life Insurance/AD
- Disability insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
- May be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws
- Internal Employee Referral Bonus Available
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
