Administrative Assistant - Full-time

Select Medical • Jefferson, LA

4d • Onsite

About The Position

Ochsner Rehabilitation Hospital, a joint venture/partnership/affiliation with Select Medical, is hiring a full-time Administrative Assistant in New Orleans, Louisiana. The hospital provides inpatient rehabilitation care for people facing brain injuries, spinal cord injuries, neurological disorders, orthopedic issues, amputation, and multiple traumas. The Administrative Assistant provides clerical and administrative support to the Hospital CEO and departments reporting directly to the CEO, while maintaining confidentiality and professionalism when handling sensitive information. The schedule is Monday through Friday.

Requirements

• High school diploma or equivalent required.
• Proficiency in various computer applications/programs required.
• Previous experience in an administrative role required.

Nice To Haves

• Associate’s degree, additional coursework, or related certificates preferred.

Responsibilities

• Types correspondence, memoranda, reports, and records as requested.
• Prepares computer spreadsheets as necessary.
• Initiates correspondence or reports for the Hospital CEO.
• Answers the telephone, screens calls, and receives guests of the Hospital CEO.
• Performs routine tasks and basic problem solving to assist in discharging responsibilities.
• Prepares and mails meeting packets related to the facility.
• Prepares quarterly reports tracking and trending patient complaints and patient and employee focus group comments.
• Attends administrative meetings, records and transcribes minutes, and distributes them to appropriate parties.
• Distributes reports and performs photocopying as needed.
• Provides clerical and administrative assistance to departments reporting directly to the Hospital CEO.
• Schedules Facility Management Team meetings and other meetings as necessary, generates and distributes event orders, and sends meeting reminders to appropriate staff.
• Opens and distributes incoming mail and screens correspondence; when the Hospital CEO is absent, refers materials requiring immediate attention to the appropriate department.
• Maintains and distributes facility petty cash as requested.
• Maintains confidentiality and professionalism when handling sensitive and confidential information.

Benefits

• Extensive orientation program
• Generous paid time off for full-time team members
• Paid sick time for full-time team members
• Medical and prescription coverage
• Health coverage
• Vision plan
• Employee assistance program
• Dental plan
• Company-matching 401(k) retirement plan
• Life protection
• Disability protection

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED