Administrative Assistant

Leadec•Louisville, KY

11d•Onsite

About The Position

The Site Administrator provides office administrative support for the site and completes scheduled tasks to standard. The role is based on-site in Louisville, Kentucky, in the North American Operations department, and reports to the FM. The position handles general office administration, customer and staff inquiries, basic accounting-related tasks, purchasing and supply inventory, receivables, site reporting, KPI metrics, safety performance data, and coordination of employee activities. It supports management projects and operations group leaders, maintains a professional and organized office, and uses Microsoft Office, Word, and Excel for reporting and spreadsheets. The Site Administrator is expected to demonstrate Leadec’s values and business principles, work safely, and support EHS and Quality objectives in accordance with ISO 14001, 45001, and 9001. Other duties may be assigned by a Leadec manager. Work takes place in an industrial-manufacturing environment with significant time spent at a desk or using a computer. The role also requires talking and hearing in a moderately noisy industrial setting, frequent standing and walking on concrete surfaces, and occasional reaching, lifting, climbing, balancing, kneeling, crawling, stooping, or crouching.

Requirements

Computer skills with Microsoft Office, Word, and Excel are required.
Purchasing and billing experience.
Ability to communicate with employees at all levels of Leadec and customer organizations.
Ability to convey information effectively.
Ability to manage office administration processes.
Professional attitude, organizational ability, and attention to detail when working with staff, Corporate Office, customers, and suppliers.
Ability to work efficiently and take initiative beyond the minimum requirements.
Quality assurance skills to maintain company service quality standards.
Time management and prioritization skills to support schedules and office systems.
Highly organized and self-motivated, with the ability to work independently with minimum supervision.
Ability to meet the physical demands of the role, including frequent standing and walking on concrete surfaces for 4–8 hours and occasional reaching, lifting, climbing, balancing, kneeling, crawling, stooping, or crouching.
Vision abilities include close vision, distance vision, peripheral vision, depth perception, and focus adjustment.

Nice To Haves

A minimum of 2 years of progressive responsibility in Office Administration is preferred.
Previous experience in an industrial or manufacturing environment is preferred.
Payroll experience is a plus.

Responsibilities

Demonstrate Leadec’s values and business principles and work safely.
Manage general office administration, including filing, copying, faxing, and sending and receiving packages.
Screen telephone calls, inquiries, and requests, and handle them as necessary.
Answer questions and requests from customers, Leadec Corporate Office, and local Leadec staff.
Perform site contact duties for basic accounting tasks, including invoice processing, payroll, data entry, billing, and purchases of most site equipment and supplies.
Maintain an inventory of office supplies and complete other administrative tasks as required.
Support management projects as required.
Track and investigate receivables.
Complete and maintain site KPI metrics.
Maintain safety performance charts and data.
Coordinate site employee activities.
Update standardized work and other schedules from operations group leaders.
Complete division and site reporting as required.
Organize office operations and ensure professionalism.
Use Microsoft Office, Word, and Excel for reporting and spreadsheets.
Adhere to and support EHS and Quality objectives in accordance with ISO 14001, 45001, and 9001.
Perform other duties as assigned by a Leadec manager.