Project Management Administrative Assistant
About The Position
Mano Lani LLC is seeking a Project Management Administrative Assistant to support the 99th Civil Engineer Squadron at Nellis Air Force Base in Nevada. The position provides administrative and project management support for civil engineering programs that maintain and improve facilities and infrastructure supporting more than 12,000 military, civilian, and contractor personnel. The role supports mission-critical operations at Nellis Air Force Base and, when required, the Nevada Test and Training Range. The successful candidate will assist with project tracking, records management, document control, data management, and customer service. The role calls for a highly organized professional who can work in a fast-paced environment and support operational excellence.
Requirements
- Experience providing administrative or project management support in a professional office environment.
- Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Strong organizational, time management, and multitasking skills, including the ability to manage competing priorities and deadlines.
- Experience maintaining databases, spreadsheets, records, and document control systems with a high degree of accuracy.
- Excellent written and verbal communication skills, including the ability to prepare reports, correspondence, and presentations.
- Strong customer service skills and the ability to interact professionally with diverse stakeholders.
- Experience tracking projects, monitoring action items, conducting research, and maintaining project documentation.
- Ability to work independently and as part of a team in a fast-paced environment, with strong attention to detail.
- Must possess and maintain an active security clearance for the position.
- Must meet eligibility requirements, including US citizenship.
Nice To Haves
- Associate's or bachelor's degree preferred.
- Experience supporting project management, engineering, facilities, construction, or government programs.
- Familiarity with records management practices, project tracking systems, and NexGen or similar software.
- Experience working in a Department of Defense (DoD), military, or government environment.
Responsibilities
- Prepare, review, and distribute correspondence, reports, presentations, and other project-related documents for project management staff.
- Maintain and update project management databases, spreadsheets, tracking systems, and NexGen records, ensuring timely and accurate data entry.
- Compile, research, and summarize information from various sources to support project reporting, management inquiries, and operational requirements.
- Process and track incoming and outgoing correspondence, monitor suspense actions, and ensure timely completion of assigned tasks.
- Establish, maintain, and manage project files and records in accordance with applicable records management policies and procedures.
- Serve as a primary point of contact for project-related inquiries, provide professional customer service, and direct requests to appropriate personnel as needed.
- Research and coordinate responses to administrative and project-related inquiries, resolving issues promptly and accurately.
- Monitor pending actions and follow up with stakeholders to ensure timely completion and communication of project requirements.
- Support efficient office operations by maintaining knowledge of office procedures, records management practices, and project management processes.
- Ensure accuracy, timeliness, and quality in project documentation, records, communications, and data management activities.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
