Accounts Payable Specialist / Administrative Assistant

Picerne Real Estate Group • Warwick, RI

12d • Onsite

About The Position

Picerne Real Estate Group is seeking an Accounts Payable Specialist / Administrative Assistant for its corporate office in Warwick, Rhode Island. The role requires prior accounts payable experience, strong organizational skills, and the ability to manage multiple responsibilities in a fast-paced professional environment. Accuracy, dependability, confidentiality, and the ability to work independently and collaboratively are important.

The position works Monday through Friday, 8:00 a.m. to 4:30 p.m. Responsibilities include processing accounts payable transactions, maintaining records, communicating with vendors and colleagues, and performing related accounting and administrative work. The company offers a competitive compensation and benefits package.

Requirements

• Minimum 3–5 years of accounts payable experience.
• Proficiency in Microsoft Excel and accounting software.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong communication and problem-solving skills.
• Strong work ethic.
• Dependable and professional, with the ability to work collaboratively.

Nice To Haves

• Experience in real estate or property management accounting.

Responsibilities

• Review, code, and process vendor invoices accurately and in a timely manner.
• Prepare and process vendor payments.
• Reconcile vendor statements and investigate discrepancies.
• Maintain accurate and organized accounts payable records.
• Communicate professionally with vendors about invoices and payment inquiries.
• Ensure proper allocation of expenses to properties and general ledger accounts.
• Monitor outstanding invoices and payment deadlines.
• Work with accounting staff, property managers, and other departments.
• Create and organize spreadsheets in Excel.
• Write and distribute email and correspondence regularly.
• Maintain paper and electronic filing systems.
• Perform additional accounting and administrative duties as needed.

Benefits

• 25% apartment discount
• Nine early-release Fridays throughout the year
• Paid vacation days, sick days, a personal day, and 10 paid holidays
• Medical, dental, and vision benefits
• Paid life insurance
• 401(k) retirement plan with 50% company match
• Dependent care and HSA available
• Company-sponsored events

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed