Accounts Payable Administrator / Administrative Assistant

Picerne Real Estate Group • Warwick, RI

3d • Onsite

About The Position

Picerne Real Estate Group is seeking a mid-level Accounts Payable Administrator / Administrative Assistant for its corporate office in Warwick, Rhode Island. This role is suited to someone with accounts payable or administrative experience who wants to build a long-term career in accounts payable or accounting-related administration. Training will be provided. The position requires accuracy, dependability, confidentiality, strong organization, and the ability to work independently and collaboratively in a fast-paced professional environment.

The schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m., with no nights, weekends, or travel required. The role is based in a corporate office environment.

Requirements

• At least 2 years of accounts payable, administrative support, or accounting-related experience is preferred.
• Proficiency in Microsoft Excel and accounting software.
• Strong attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong communication and problem-solving skills.
• Strong work ethic; dependable and professional.
• Ability to work collaboratively and independently.

Nice To Haves

• Experience in real estate or property management accounting.

Responsibilities

• Review, code, and process vendor invoices accurately and promptly.
• Prepare and process vendor payments.
• Reconcile vendor statements and investigate discrepancies.
• Maintain accurate and organized accounts payable records.
• Communicate professionally with vendors about invoices and payment inquiries.
• Allocate expenses to the appropriate properties and general ledger accounts.
• Monitor outstanding invoices and payment deadlines.
• Work with accounting staff, property managers, and other departments.
• Create and organize spreadsheets in Excel.
• Write and distribute email and other correspondence regularly.
• Maintain paper and electronic filing systems.
• Perform additional accounting and administrative duties as needed.

Benefits

• Starting hourly rate of $25.00.
• Eligible for a 25% apartment-home discount.
• Nine early-release Fridays throughout the year.
• Paid time off, including vacation days, sick days, a personal day, and 10 paid holidays.
• Medical, dental, and vision benefits.
• Company-paid life insurance.
• 401(k) retirement plan with a 50% company match.
• Dependent Care and HSA available, with company-funded HSA dollars.
• Company-sponsored events.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed