Accounts Payable Administrator

Victaulic•Easton, PA

1d•Onsite

About The Position

Victaulic is seeking an experienced Accounts Payable Administrator to join its Accounts Payable team. The position is responsible for accurate and timely processing and payment of vendor invoices for U.S. and Canadian operations while ensuring compliance with procure-to-pay policies, vendor documentation requirements, and payment controls. The role calls for strong attention to detail and analytical ability, along with a collaborative approach to resolving vendor and internal inquiries, supporting month-end close, and maintaining audit-ready records.

Requirements

High school diploma or equivalent required.
2–4 years of accounts payable experience required, including invoice processing and matching.
Working knowledge of accounts payable processes, procure-to-pay controls, and basic general ledger accounting, including accruals and month-end close.
Proficiency with ERP or accounting systems and invoice imaging and workflow tools, with the ability to learn new systems quickly.
Proficiency in Microsoft Office, with strong Excel skills including sorting, filtering, lookups, and pivot tables.
Strong data-entry accuracy, attention to detail, analytical skills, and math skills.
Excellent verbal and written communication skills for working with vendors and internal partners.
Strong organizational and time-management skills, with the ability to prioritize and meet deadlines in a fast-paced environment.
Ability to work effectively as part of a team, learn new tools and practices, and handle confidential financial and vendor information with discretion and integrity.
Applicants must be currently authorized to work in the applicable country full-time without needing employer-sponsored immigration support now or in the future.

Nice To Haves

Associate’s degree in Accounting, Finance, or Business, or an equivalent combination of education and experience.
Manufacturing or multi-entity accounts payable experience.

Responsibilities

Review, code, and enter vendor invoices and credit memos accurately and on time, verifying required approvals and following established procedures and audit controls.
Perform two- and three-way matching of invoices to purchase orders and receiving records, and route price, quantity, freight, tax, and unit-of-measure variances for resolution.
Process invoices for U.S. and Canadian entities, applying the correct entity, currency, and tax coding according to established guidelines.
Monitor invoice queues, shared AP mailboxes, and aging to ensure timely processing, payment within vendor terms, and capture of available early-payment discounts.
Identify and escalate duplicate, unusual, or potentially fraudulent invoices and payment requests in accordance with policy.
Support scheduled check, ACH, and wire payment runs, including validating payment batches against approved invoices, terms, and vendor banking records, and preparing and distributing checks according to departmental controls and timeframes.
Research and resolve payment exceptions, including voids, stop payments, returned or rejected electronic payments, and reissues; monitor unapplied credits and vendor debit balances.
Respond to vendor and internal inquiries about invoice status, payment status, and remittance details in a timely and professional manner.
Research and resolve invoice discrepancies, pricing differences, missing receipts, and purchase order issues with Purchasing, Receiving, budget owners, and vendors.
Reconcile vendor statements to the AP subledger and resolve differences, missing invoices, and unapplied credits.
Prepare month-end accruals, including received-not-invoiced liabilities, and record and review AP-related general ledger entries by established close deadlines.
Follow procure-to-pay policies, approval authority limits, and internal controls, and escalate exceptions and control concerns.
Maintain organized, audit-ready records in accordance with record-retention requirements.
Perform other related duties as assigned.