Accounts Payable Administrator

Volunteers of America National Services (VOANS)•Alexandria, VA

1d•$28 - $32•Hybrid

About The Position

Volunteers of America National Services (VOANS) is seeking an Accounts Payable Administrator to oversee and monitor invoices in its invoice system. The position oversees Housing Accounts Payable for VOANS-owned properties using the RealPage accounting system and supports financial management and accounting functions to help ensure smooth financial operations. The role includes high-volume oversight of the invoice queue, checking invoices for accuracy, required documentation, authorization, and coding, and serving as the point of contact for invoice approval system issues. The administrator reviews and redirects Accounts Payable items as needed, documents discrepancies, communicates invoice actions and corrective steps, and works with property and regional staff, third-party accounting firms, system management, asset management, and internal accounting. The administrator also supports the Accounting Manager and Senior Accountant by responding to accounting issues and helping identify process and internal-control improvements. The posting lists a hybrid schedule of three days in the office and two days remote, 9:00 a.m.–5:00 p.m. Pay is $28.00–$32.00 per hour, based on experience.

Requirements

At least five years of work experience in the accounting field, preferably in Accounts Payable.
Ability to work independently.
Strong oral and written communication skills.
Ability to maintain a positive attitude and approach toward assignments.
Proficiency with Microsoft Office, including Outlook, Word, and Excel.
Experience using accounting system databases; RealPage is preferred.
Strong organizational skills and ability to manage multiple competing deadlines.
Detail-oriented, deadline-driven, resourceful, and proactive approach.
Strong interpersonal skills.
Ability to work flexible hours.
Prior experience working with Accounts Payable systems.
Purchase Order experience.

Nice To Haves

Associate’s degree in accounting; preferred but not required.
Affordable housing experience.
Experience with RealPage.

Responsibilities

Oversee the high-volume invoice queue, including receiving invoices, matching them to purchase orders, and coding them, while maintaining accuracy and attention to detail.
Ensure submitted invoices meet minimum requirements and include appropriate authorization and coding for payment.
Serve as the point of contact for invoice approval system issues and concerns.
Review and redirect incoming Accounts Payable items as necessary, providing guidance on best practices and internal policy.
Communicate with appropriate parties about the invoicing process, issues, and ongoing concerns.
Clearly document discrepancies and areas of concern.
Communicate actions taken on voided invoices, the reasons for those actions, and next steps to property and regional staff to correct processing issues and reduce future errors.
Work with third-party accounting firms, system management, asset management, and internal accounting to communicate recurring errors, concerns, accountability needs, and training needs.
Solve problems and respond to accounting issues as they arise.
Assist with analyzing and identifying opportunities to improve efficiency and internal controls.