Accounts Payable Administrator

Ajinomoto Cambrooke, Inc.•Ayer, MA

1d•$26 - $30

About The Position

The Accounts Payable Administrator is responsible for timely and accurate updating, posting, account coding, maintaining, monitoring, safeguarding, and analyzing company assets and liabilities processed through the Accounts Payable cycle. The role handles vendor invoices and payments, employee expense reporting, vendor and internal customer communications, and secure record and transaction processing. It also supports monthly accruals and general ledger reconciliations, intercompany balances, internal controls, and audit activity. The position is primarily office-based in a controlled-temperature environment, with occasional work outside to support employee events or work activities. When in manufacturing, the employee must wear personal protective equipment and follow GMP guidelines. The salary range is $25.75–$30.00 per hour, plus a potential annual bonus of 7.5%.

Requirements

High school diploma or equivalent required.
At least 3 years of accounts payable experience.
Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
Strong attention to detail and ability to understand and comply with company and department policies and guidelines.
Self-starter able to work independently with minimal direction.
Strong organizational and problem-solving skills.
Ability to participate in and support internal and external audits.
Ability to create, update, and maintain Accounts Payable standard operating procedures.
Strong written, oral, and interpersonal communication skills, with the ability to collaborate professionally with all organizational levels and with external customers, partners, and vendors.
Ability to multitask, prioritize, anticipate department needs, plan accordingly, and adapt to change.
Ability to maintain confidentiality and safeguard sensitive employee, patient, and company information.
Ability to sit for at least 6 hours per day, occasionally lift or carry up to 25 pounds, operate office equipment, and hear, speak, and use a phone.
Ability to wear personal protective equipment and adhere to GMP guidelines when in manufacturing.

Nice To Haves

Bachelor’s degree in accounting, finance, or business administration.
Experience with QuickBooks Desktop, Fishbowl Warehouse Management System, or ExpenseWire.

Responsibilities

Execute and accurately complete the accounts payable cycle in a timely manner.
Organize, code, voucher, and pay office vendor invoices.
Help manage cash by paying vendors on time and taking discounts where appropriate.
Manage and coordinate payment approvals with designated management.
Administer paper checks, ACH payments, and wires as appropriate.
Maintain professional relationships with vendors and communicate with them courteously and promptly when issues arise.
Follow company policies, timetables, and deadlines, and provide requested data to internal and external customers.
Manage Accounts Payable mailboxes.
Assist with monthly accruals and reconciliations to the General Ledger.
Track deposits and progress payments on purchase orders.
Manage employee expense reporting, including travel-related programs, policies, processes, and reporting requirements.
Work professionally with employees on expense report processing, approvals, and payments, and support their use of online systems such as ExpenseWire.
Update and maintain vendor files and contact lists.
Coordinate billing and repayment of affiliate companies and reconcile intercompany balances.
Assist colleagues across departments with vendor and customer correspondence about invoices or payment information.
Protect sensitive incoming and outgoing cash-related transactions, including checks, wires, and ACH transfers.
Enforce policies for payment authorizations, account coding, accounting clearing, processing deadlines, and document retention.
Maximize internal controls during Procure-to-Pay and Order-to-Cash processes.
Promptly report suspected wrongdoing or unnecessary vulnerabilities involving company assets to the appropriate management level.
Participate in and support internal and external audits.
Create, update, and maintain Accounts Payable standard operating procedures.