Accounts Payable Administrator

Airshare•Overland Park, KS

1d•Onsite

About The Position

The Accounts Payable Administrator oversees the complete accounts payable process, including payment processing, record management, and support for the accounting department in maintaining accurate financial records. The role is based at Airshare’s Corporate Headquarters in Overland Park, Kansas, and is not remote or hybrid.

Requirements

3–5+ years of experience in full-cycle accounts payable in a high-volume, fast-paced environment.
Proficiency in standard Office applications, specifically Microsoft Excel.
Ability to prioritize workload while maintaining attention to detail.
Effective oral and written communication skills.
Ability to work independently and as part of a team.

Nice To Haves

Experience with the NetSuite accounting system.
Experience with the Concur credit card tracking system.

Responsibilities

Set up new vendors and maintain vendor records, including W-9s and 1099 reporting requirements; assist with year-end 1099 reporting.
Route bills for approval according to policy and ensure accurate entry and coding in NetSuite.
Monitor payables aging and prepare and record vendor disbursements to ensure timely payments.
Maintain vendor files, reconcile vendor statements, and communicate with vendors.
Reconcile the month-end accounts payable general ledger account, accrue for recurring vendor bills not received, and provide notes on extraordinary expenditures.
Perform timely and accurate three-way matching of maintenance, training, and trip-related invoices.
Match invoices to Corridor purchase orders and communicate discrepancies with the parts manager.
Generate weekly uploads to add maintenance payables to the accounting system; maintain maintenance vendor files and communications; and run Corridor reports to monitor unmatched purchase orders.
Match invoices to NetSuite training purchase orders, confirm managed training allocation, and follow up on unmatched training purchase orders.
Assist with three-way matching of fuel and trip expenses to trip records.
Record monthly amortization of prepaid training expenses and other assigned prepayments.
Report hours for engine programs and accrue for bills not received.
Assist with corporate credit card administration and Concur expense tracking, including bank communications, fraud disputes, credit limit monitoring, and new card requests.
Assist with new user setup and presentations, and help users with Concur tracking.
Assist in processing Corridor maintenance-system month-end close reports.
Assist in gathering support required for annual financial audits.
Perform other duties as assigned.

Benefits

Medical, dental, and vision insurance, with coverage beginning on the first day of the month following the hire date for employees who elect coverage.
No-cost medical and dental option at the employee level.
Optional supplemental insurance benefits, including accident, hospital indemnity, critical illness, life, short-term and long-term disability, and pet insurance.
Paid parental leave.
Company-paid term life insurance equal to 1.5 times annual salary.
Two 401(k) retirement plans with employer match; eligibility begins on the first of the month following 30 days of employment.
PTO accrued based on length of employment.
11 holidays per year.
Access to relocation flights.
Free full-size on-site gym with locker rooms and sauna.
Group fitness classes and activities, including pickleball, running club, and ping pong.
Free access to bicycle sharing.
Indoor and outdoor common areas with Wi-Fi.
On-site café and Wednesday food truck.
Amazon delivery lockers.
Covered parking.