Accounts Payable Administrator
About The Position
The Accounts Payable Administrator manages the organization’s end-to-end accounts payable processes, ensuring accurate and timely supplier invoice processing and payments while maintaining data integrity and compliance with company policies and established accounting practices. Responsibilities include supplier onboarding and validation, maintaining supplier banking information, invoice processing, payment administration, discrepancy resolution, account reconciliations, month-end close support, and audit preparation. The role requires strong attention to detail, proficiency in accounting systems, effective communication, and the ability to prioritize and meet deadlines in a fast-paced environment. It supports accurate financial records, positive supplier relationships, and efficient financial operations.
Requirements
- Degree in Accounting, Finance, or a related field.
- Strong understanding of accounts payable processes and best practices.
- Intermediate to advanced Microsoft Excel skills, including experience with pivot tables.
- Strong verbal and written communication skills and ability to collaborate effectively with internal teams and external suppliers.
- Ability to work independently, manage competing priorities, and meet deadlines in a fast-paced environment.
- Strong organizational, analytical, and problem-solving skills, effective time management, and a high level of attention to detail.
- Full-cycle accounts payable experience in an ERP environment.
Nice To Haves
- Experience with reporting and analytics tools such as Power BI.
- Experience working in a manufacturing environment.
Responsibilities
- Manage supplier setup and validation, ensuring supplier information is accurate, complete, and compliant with established procedures.
- Maintain the integrity and accuracy of financial data and records.
- Process high volumes of supplier invoices accurately and efficiently, ensuring timely payment according to established terms and procedures.
- Review supplier invoices against purchase orders to verify quantities, unit prices, payment terms, and additional charges.
- Prepare and process weekly payment runs, including ACH and wire payments and manual checks.
- Respond to invoice-related inquiries and discrepancies, working with internal stakeholders and external suppliers to resolve issues promptly.
- Perform account reconciliations and resolve outstanding discrepancies.
- Process payment voids, stop-payment requests, and check reissues, and resolve stale-dated check issues.
- Maintain complete and accurate accounts payable records and supporting documentation in accordance with company policies and accounting practices.
- Support month-end close activities, including accrual preparation and financial reporting.
- Support statutory compliance and audit activities by keeping accounts payable records and documentation accurate, complete, and accessible.
- Assist with special projects and contribute to process improvements that enhance efficiency, accuracy, and internal controls.
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What This Job Offers
Job Type
Full-time
