Accounts Payable Administrator

Great Wolf Lodge • Chicago, IL

9d • $25 - $30 • Hybrid

About The Position

This role is based in the Chicago, IL Corporate Office and is part of the Shared Services Accounting team. The Accounts Payable Administrator is responsible for the delivery of accounts payable services for the Corporate offices and all Great Wolf properties. This is a high-volume accounts payable environment with a focus on implementing best practices and process improvements.

Requirements

• At least 1-2 years of progressive responsibility in an AP function
• High level of integrity and quality standards; commitment to accuracy and attention to detail
• Team-oriented style with a strong customer service attitude
• Demonstrated experience with Microsoft Office applications, particularly Excel and Word
• Demonstrated ability to meet deadlines
• Ability to multitask between routine work and special projects

Nice To Haves

• Experience with Coupa and Sun (Infor) accounting system a plus
• Associate’s Degree in Accounting
• Experience in a shared services model
• Experience with a major theme park or brand hotel
• Demonstrated ability to implement best practices in a shared services environment

Responsibilities

• Vendor invoice processing - distribution for approval, matching to purchase orders, verification of account coding, review for sales and use tax compliance, entry into AP system
• Vendor maintenance and communications, including supplier onboarding and profile updates in the Coupa Supplier Portal and responses to payment and remittance inquiries.
• AP reconciliations, including reconciliation to general ledger, vendor statements, etc.
• Journal entry preparation - AP reclassifications, wire payments, etc.
• Liaise with Pack Members to answer questions, as necessary
• Manage the AP support inbox and ticket queue, responding to lodge and vendor requests within established service levels
• Active involvement in process improvements for AP processes and procedures
• Support the AP team to ensure that appropriate AP processes and related internal controls are in place, documented, and monitored
• Sales and use tax filing preparation
• Condominium statement mailing, reconciliation, and reporting
• Assist with annual 1099 reporting
• Assist with unclaimed property reporting
• Complete ad hoc projects, reporting, and analysis, as requested

Benefits

• Collaborative, on-site environment that includes snacks and catered lunches on Tuesdays
• Opportunity to shape guest experiences for a beloved family travel brand
• Friends and Family discounts for lodge visits for yourself and your family
• Quarterly social events and happy hours
• Potential for contract extension
• Annual bonuses
• A Paid Time Off policy
• Other perks

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree