Accounts Payable Administrator

UNITED WAY OF METROPOLITAN DALLAS INC•Dallas, TX

1d•Onsite

About The Position

The Accounts Payable Administrator manages day-to-day accounts payable activities, including timely vendor payments, vendor onboarding, and accurate recording of organizational expenditures. The role also supports Finance as needed and oversees timely payment of allocations and designations. The position processes operating expense invoices, coordinates vendor onboarding in Tipalti, handles payment inquiries, supports non-Tipalti payment processing, researches outstanding checks, reconciles vendor accounts, and assists with audit and annual 1099-MISC work. Essential functions are weekly AP runs and invoice processing (50%), vendor onboarding (35%), responding to internal and external payment inquiries (10%), and ad-hoc reporting, audit support, and other tasks (5%).

Requirements

Minimum associate's degree or certificate in accounting, finance, business administration, or a related field.
Minimum of 2 years of experience in accounts payable processing, preferably in a nonprofit or educational institution.
Basic GAAP accounting knowledge.
Proficiency with Microsoft Office and a general ledger application.
Ability to identify and implement process improvements in a fast-paced operating environment.
Self-driven, highly motivated, and flexible.
Ability to work well under pressure, meet deadlines, and handle multiple assignments simultaneously.
Effective analytical and problem-solving skills.
Excellent organizational skills.
Strong interpersonal and communication skills.
Ability to maintain confidentiality of donor and other sensitive organizational information.
Ability to communicate effectively and develop, grow, and sustain aligned relationships.
Ability to capture, record, interpret, and use relevant information to build and sustain internal and external relationships.
Commitment to shared, measurable goals and strategies for impact.
Commitment to transparent actions and decisions that meet high ethical standards and align with organizational goals.

Nice To Haves

Working knowledge of nonprofit fund accounting principles.
Familiarity with Sage Intacct and Tipalti.

Responsibilities

Process operating expense invoices daily, ensuring compliance with UWMD policies and timely payment.
Communicate invoice exceptions to staff and vendors.
Coordinate vendor onboarding in Tipalti by gathering contact information, sending invitations, tracking onboarding status, and providing vendor support.
Communicate with vendors regarding payment inquiries and outstanding payments.
Respond to employee and vendor payment inquiries with a high level of customer service.
Support non-Tipalti payment processing as needed, including serving as backup for payment activity within Bank of Texas.
Maintain the security and integrity of check stock.
Research outstanding checks and clear, reissue, or initiate stop payments following monthly reconciliation.
Manage vendor account reconciliations and resolve discrepancies in a timely manner.
Support the annual audit by preparing schedules, retrieving invoices, and responding to auditor questions.
Assist with verification, processing, and issuance of IRS Form 1099-MISC by the applicable IRS deadline.
Provide additional Finance support and perform other duties as assigned.