Accounts Payable Administrator

UE Systems • Elmsford, NY

6d • $24 - $31 • Onsite

About The Position

UE Systems is seeking an organized, dependable Accounts Payable Administrator to support its Finance team at the Elmsford, New York location for a temporary 3–4 month assignment. The role is in person and focused on maintaining accurate invoices, employee expenses, and vendor records while ensuring items move through the appropriate approval process. The position may transition to full-time, permanent employment based on successful performance and business needs.

The Accounts Payable Administrator will follow established procedures, track outstanding items, and flag questions or discrepancies for review. Success involves keeping records accurate, processing invoices and reimbursements on time, and promptly addressing outstanding approvals and discrepancies. The role also supports the Accounting Supervisor and Finance team with accounts payable and administrative tasks.

Requirements

• Previous experience in accounts payable, bookkeeping, or financial administration, including processing invoices, maintaining financial records, or supporting accounting activities.
• Strong attention to detail and accuracy in data entry.
• Strong organizational and time management skills, including the ability to prioritize tasks, manage recurring deadlines, and follow up on outstanding items.
• Proficiency with Microsoft Excel and the ability to learn new accounting and business software.
• Hands-on experience using an ERP or accounting system to process invoices, maintain financial records, or support accounts payable activities.
• Ability to follow coding and approval procedures and recognize when an issue needs further review.
• Clear, professional written and verbal communication with vendors and colleagues.
• Dependable follow-through and discretion when handling financial and employee information.
• Availability to work in person at the Elmsford, NY location.

Nice To Haves

• Previous experience using Acumatica.
• Experience processing invoices for multiple entities or international operations.
• Experience reviewing and processing employee expense reimbursements.
• Familiarity with sales and use tax documentation or supporting financial audits.

Responsibilities

• Enter vendor invoices into Acumatica for domestic and international entities.
• Check invoices for complete supporting documentation, required approvals, and potential duplicates.
• Apply account, entity, and department codes using established guidelines, and seek direction when coding is unclear.
• Track invoices awaiting information or approval and follow up with the appropriate employees.
• Enter employee expense reimbursements and check receipts and approvals against company procedures.
• Maintain accurate vendor records and collect required setup documentation, routing changes through the established approval process.
• Respond to routine vendor inquiries and help gather information to resolve invoice or payment discrepancies.
• Prepare routine expense allocation entries using established instructions.
• Gather records and reports to support sales and use tax reviews, filings, and audits.
• Maintain organized electronic records and suggest practical ways to improve administrative workflows.
• Support the Accounting Supervisor and Finance team with additional accounts payable and administrative tasks as needed.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed