Accounts Payable Administrator

Victaulic•Easton, PA

3d•Onsite

About The Position

Victaulic is seeking an experienced Accounts Payable Administrator to join its Accounts Payable team. The role is responsible for accurate and timely processing and payment of vendor invoices for U.S. and Canadian operations, while ensuring compliance with procure-to-pay policies, vendor documentation requirements, and payment controls. The position supports vendor and internal inquiries, month-end close activities, and the maintenance of audit-ready records.

Requirements

High school diploma or equivalent required.
Two to four years of accounts payable experience, including invoice processing and matching.
Working knowledge of accounts payable processes, procure-to-pay controls, and basic general ledger accounting, including accruals and month-end close.
Proficiency with ERP or accounting systems and invoice imaging and workflow tools, with the ability to learn new systems quickly.
Proficiency in Microsoft Office, including strong Excel skills such as sorting, filtering, lookups, and pivot tables.
Strong data-entry accuracy, attention to detail, analytical skills, and math skills.
Excellent verbal and written communication skills for working with vendors and internal partners.
Strong organizational and time-management skills, with the ability to prioritize and meet deadlines in a fast-paced environment.
Ability to work effectively as part of a team, learn new tools and practices, and handle confidential financial and vendor information with discretion and integrity.

Nice To Haves

Associate’s degree in Accounting, Finance, or Business, or an equivalent combination of education and experience.
Manufacturing or multi-entity accounts payable experience.

Responsibilities

Review, code, and enter vendor invoices and credit memos, verifying approvals and following established procedures and audit controls.
Perform two- and three-way matching of invoices to purchase orders and receiving records, and route price, quantity, freight, tax, and unit-of-measure variances for resolution.
Process invoices for U.S. and Canadian entities using the appropriate entity, currency, and tax coding.
Monitor invoice queues, shared AP mailboxes, and aging to support timely processing, payment within vendor terms, and capture of early-payment discounts.
Identify and escalate duplicate, unusual, or potentially fraudulent invoices and payment requests.
Support scheduled check, ACH, and wire payment runs by validating batches against approved invoices, terms, and vendor banking records, and prepare and distribute checks according to departmental controls and timeframes.
Research and resolve payment exceptions, including voids, stop payments, returned or rejected electronic payments, and reissues; monitor unapplied credits and vendor debit balances.
Respond to vendor and internal inquiries about invoice status, payment status, and remittance details.
Research and resolve invoice discrepancies, pricing differences, missing receipts, and purchase order issues with Purchasing, Receiving, budget owners, and vendors.
Reconcile vendor statements to the AP subledger and resolve differences, missing invoices, and unapplied credits.
Prepare month-end accruals, including received-not-invoiced liabilities, and record and review AP-related general ledger entries by close deadlines.
Follow procure-to-pay policies, approval authority limits, and internal controls, and escalate exceptions and control concerns.
Maintain organized, audit-ready records in accordance with record-retention requirements.
Perform other related duties as assigned.