Accounts Payable Administrator

Metrea•Tampa, FL

2h•$40,000 - $55,000•Onsite

About The Position

This role supports the company’s financial operations by administering accounts payable, purchase orders, employee expense report auditing, credit cards, and records management, primarily for MAM shared services within assigned capability areas. The position processes vendor invoices and payments, maintains vendor subledger records, supports accruals and month-end reporting, and coordinates with Treasury on banking activities. It also manages expense reporting, corporate card administration, vendor onboarding and compliance, AP systems and communications, and related audit, tax-reporting, onboarding, and special-project support. The role is a full-time, non-exempt position with typical hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. Hours and shifts may change based on department and business needs. It operates in an office setting and requires approximately 5% travel for occasional Finance and company events. Employees must be U.S. citizens.

Requirements

Undergraduate degree or relevant certifications.
At least 4 years of accounts payable experience.
Intermediate skills in Microsoft Office Suite programs and Teams.
Good command of English, both oral and written.
Must be a U.S. citizen.

Nice To Haves

Experience with Dynamics 365, Flightdocs, Corridor, or Monday.

Responsibilities

Process vendor invoices end-to-end, including receipt and verification, documentation matching, and storage in the AP repository for tracking and auditability.
Match invoices to received-status purchase orders and track unprocessed costs to support accurate month-end accruals.
Run weekly accounts payable payments, including electronic payments and occasional physical checks, for assigned legal entities according to the AP schedule.
Partner with Treasury on banking activities, including managing payment approvals and templates, reviewing AP variance outputs, and supporting cash planning and deadlines.
Maintain accurate vendor subledger records through timely invoice settlement, correct posting, and clean subledger maintenance.
Operate accounts payable systems and monitor assigned Outlook inboxes for vendor and internal requests.
Verify, approve, pay, post, and reconcile expense reports.
Administer corporate credit cards by sharing statements, reconciling travel and purchase cards, monitoring limits, processing card payments, and supporting cardholder setup and issue resolution.
Support vendor onboarding and compliance by setting up vendor accounts, assigning requests and lines of business, collecting tax and banking documents, and following fraud-prevention and bank-detail verification procedures.
Complete month-end reporting tasks and support audits and tax reporting, including 1099 and UK-VAT reporting.
Participate in Teams, All Hands, and Finance All Hands meetings; assist with onboarding and offboarding, special projects, AP issue research and resolution, and backup coverage.